Senior Secretary

EQUAL OPPORTUNITY STATEMENT

The Downey Unified School District does not engage in any employment practice that discriminates against an employee or applicant for employment on the basis of actual or perceived race, color, ancestry, national origin, religion, creed, age, disability (mental or physical), sex, gender (including pregnancy and childbirth), sexual orientation, gender identity, gender expression, medical condition, genetic information (including family and medical history), marital status, political affiliation, military and veteran status, or retaliation;

or on any other basis as protected by state, federal or local law, ordinance or regulation, in its educational program(s) or employment. No person shall be denied employment solely because of any impairment which is unrelated to the ability to engage in activities involved in the position(s) or program for which application has been made. If you need a reasonable accommodation to participate in the hiring process, Downey Unified School District will provide you with one upon notice.

• Perform advanced-level secretarial duties requiring independent judgment and analysis; plan, organize and coordinate office activities and communications to relieve the director of routine administrative and clerical details.

• Serve as secretary to a classified or certificated director; plan, organize and coordinate activities to relieve the administrator of routine clerical details. E
• Interview callers by telephone and in person, including students, teachers, administrators, parents and the public and provide information or direct to appropriate personnel; provide detailed and technical information concerning District policies, procedures and established regulations. E
• Assure timely communications between office and District employees; make phone calls to receive and transmit information; type memos, bulletins, letters and notices; prepare Board agenda items and related materials. E
• Research and compile information and compute statistical data for federal, State and District reports and special projects as assigned. E
• Type a variety of items including inter-office communications, requisitions, forms, letters, special projects, legal documents and other materials; establish and maintain project and confidential files. E
• Some positions may be required to prepare a departmental newsletter. E
• Attend a variety of meetings; prepare and send out notices of meetings; collect and compile information for meetings, projects and workshops; prepare and distribute minutes. E
• Transcribe materials from dictation equipment as required by the position. E
• Maintain a variety of complex personnel records, time sheets, lists, files and records including confidential materials. E
• Compile data for budget; post and maintain budget and financial records of a variety of programs; monitor account balances and record expenditures; assure timely payment of bills for services rendered from outside agencies. E
• Provide secretarial and clerical assistance to other staff as necessary; order supplies and materials and prepare purchase orders; assure adequate forms and supplies to support office operations. E
• Receive, open and screen incoming mail and independently compose replies according to established procedures. E
• Operate a variety of office equipment such as typewriter, personal computer, copiers and calculator. E
• Coordinate communications between supervisor and other District staff and the public. E
• Perform related duties as assigned. E

• District organization, operations, policies and objectives.
• Applicable sections of State Education Code and other applicable laws.
• Organization, rules and programs related to an assigned office or function.
• Personal computer software applications, i.e., Microsoft Word, Excel, Power Point, Outlook, internet, etc.
• Modern office practices, procedures and equipment.
• Telephone techniques and etiquette.
• Financial and statistical record keeping techniques.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Interpersonal skills using tact, patience and courtesy.

• Perform advanced-level secretarial duties requiring independent judgment and analysis.
• Plan, organize and coordinate office activities and communications to relieve the administrator of routine clerical details.
• Work independently with little direction.
• Transcribe materials accurately as required by the position.
• Type at 45 words net per minute from clear copy.
• Operate computer software applications, i.e., Microsoft Word, Excel, Power Point, Outlook, internet, etc.
• Analyze situations accurately and adopt an effective course of action.
• Compose independently or from oral instructions letters, memos, bulletins or other material.
• Read, interpret, apply and explain rules, regulations, policies and procedures.
• Maintain records and prepare reports.
• Communicate effectively both orally and in writing.
• Meet schedules and time lines.
• Add, subtract, multiply and divide quickly…