Field Coordinator

Field Coordinator

The Field Coordinator plays a key role in supporting project execution by tracking project progress, updating schedules, assembling and auditing project completion packages, and preparing invoices. This role serves as a central communication point between internal teams and customers, ensuring accurate documentation, timely billing, and smooth coordination of field activities.

Responsibilities

• Track project progress and maintain up-to-date schedules for job start-ups and ongoing work.
• Provide regular updates on project status to all involved parties, including customers, project managers, project planners, and superintendents.
• Assemble and audit project completion packages to ensure accuracy, completeness, and compliance with project requirements.
• Prepare invoices and compile billing documentation for submission to the billing team.
• Enter hours from project planners and construction crews into Smartsheet accurately and on time.
• Create field project binders for construction crews, including all required project-related forms and documentation.
• Perform data entry in multiple systems, including Smartsheet, Sage, Microsoft applications, and the company's server.
• Organize and maintain filing systems for both electronic and hard copy documents.
• Document and retain project records in the server and in hard copy format according to established procedures.
• Communicate clearly and professionally with clients and internal staff to support project coordination and problem-solving.
• Support construction and project management activities by ensuring accurate data entry and timely information flow.
• Work proactively and independently to achieve team objectives while managing multiple tasks and deadlines.

Essential Skills

• Strong project coordination skills with the ability to track multiple projects and update schedules accurately.
• Excellent organizational skills with the ability to multitask and prioritize a wide range of responsibilities requiring accuracy and attention to detail.
• Ability to work proactively and independently while contributing effectively to team objectives.
• Strong oral and written communication skills for clear and professional interaction with clients and internal staff.
• High level of professionalism, demonstrating tact, courtesy, and discretion in all workplace interactions.
• Experience supporting construction and project management activities.
• Accurate and efficient data entry skills across multiple software platforms.

Additional Skills & Qualifications

• Experience using Smartsheet for tracking project hours and progress.
• Familiarity with Sage or similar accounting and billing software.
• Proficiency with Microsoft applications (such as Excel, Word, and related tools) for documentation and data management.
• Comfort working with server-based file systems for document storage and retention.
• Experience in filing and maintaining organized electronic and hard copy records.
• Experience in construction or project management environments is beneficial.

Why Work Here?

You join a team that values professionalism, clear communication, and collaborative problem-solving. The environment supports independent work while encouraging alignment with shared objectives, offering opportunities to develop strong coordination and administrative skills in a project-driven setting. You gain exposure to established tools and processes, build experience in construction and project management support, and contribute to the smooth delivery of projects that rely on accuracy, organization, and reliability.

Work Environment

This role follows an early daytime schedule with a start time between 7:00 and 7:30 a.m. and a 30-minute lunch break. Work is primarily office-based, focused on data entry, documentation, and coordination tasks using tools such as Smartsheet, Sage, Microsoft applications, and server-based filing systems. The environment emphasizes organized record-keeping, timely communication, and consistent support for construction crews and project teams.

Job Type & Location

This is a Contract to Hire position based out of Downey, CA.

Pay and Benefits

The pay range for this position is $25.00 - $25.00/hr individual compensation…