Service Administrator

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* Job Summary:

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* Serves as primary customer contact to promote quality customer service and increase business within the branch location.

We are looking for a talented Service Administrator to join our Distribution business in (Downey, CA).

This role will make an impact in the following ways:

- Serves as primary customer contact to promote quality customer service and increase business within the branch location

- Serves as the primary point of contact with customers either on the phone or at the branch, developing positive relationships with key customers

- Analyze customers needs, gathers pertinent information, and opens work orders

- Provides quotes, develops claims, prepares repair plans, schedules work, and provides status updates to customers on repair work

- Creates complex work orders including diagnostic plans, quotes and repair plans by determining the length of repair based on parts and labor availability

- Reviews plans with the Service Supervisor/Team Lead prior to customer contact

- Works with the Service Supervisor and/or Team Lead to schedule job assignments

- Develops positive relationships with key customers

- Resolves customer concerns regarding Cummins' or distributor warranties

- Explains charges to customers

- Monitors key performance metrics for the workshop, including labor productivity and customer satisfaction

In order to be successful in this role you will need the following:

Financial acumen - Interpreting and applying understanding of key financial indicators to make better business decisions.

Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.

Customer focus - Building strong customer relationships and delivering customer-centric solutions.

Directs work - Providing direction, delegating, and removing obstacles to get work done.

Instills trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity.

Manages conflict - Handling conflict situations effectively, with a minimum of noise.

Diagnostics Application - Translates customer complaints to develop troubleshooting plan; troubleshoots issue following guided work flows, procedures, specialized equipment such as mechanical and electronic service tools, and diagnoses computer software to isolate failed components to enable a successful repair; validates repair by duplicating complaint to ensure it has been resolved; documents results of troubleshooting in business systems to communicate what has been done for payment and historical tracking.

Electronic Service Tool Application - Identifies the suite of available hardware and software tools required for a service event; utilizes the appropriate electronic tool set to maintain the product or diagnose and troubleshoot an issue; interprets electronic tool results or recommendations to determine next steps for service resolution.

Service Documentation - Creates and verifies customer, equipment and technical information; captures specific data using required service tools; follows procedures and documents required information in the service management system in order to have an accurate record of the work done.

Technical Escalation - Obtains product technical issue information and utilizes available resources including data management tools; elevates issues to a higher level of expertise, balancing timeliness of customer response with investigation efforts; captures all troubleshooting steps in the appropriate database in order to ensure seamless transitions and accurate response to ticket resolution in a timely manner.

Warranty Process - Analyzes customer issues to verify root cause of failure and associated progressive damage using Cummins published service information; interprets the warranty administration manual to determine eligibility for coverage and claim requirements; identifies items associated with repair that can be covered and communicates to stakeholders; files a claim in the appropriate system using proper documentation and requirements to receive accurate settlement.

Values differences - Recognizing the value that different perspectives…