Project Administrator, Data & Performance

COUNTY OF BUCKS

JOB TITLE:

Project Administrator, Data & Performance

JOB CODE:

DEPARTMENT:

Housing & Community Development

UNION:

00

FLSA STATUS:

Exempt

GRADE:

99

POSITION SUMMARY:

The Project Administrator for Data & Performance for the Department of Housing & Community Development will lead the efforts to collect and analyze data for homeless service providers that are part of the Bucks County Housing Link, the County's Continuum of Care (CoC), to help improve how the community supports people in need.

You will be the primary person in charge of the Homeless Management Information System (HMIS) - the database used to track services and results for the Bucks County Housing Link.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Manage the Data System (HMIS)
  • Oversee the daily operations of the HMIS database including setting up workflows and ensuring data quality and accuracy.
  • Work with the HMIS software vendor and PA DCED regarding updates and customizations.
• Support Service Providers
  • Train local partners regularly on how to use the system.
  • Provide technical help to end users.
  • Develop clear manuals, policies, and training materials.
• Report on Progress
  • Create data dashboards (including data visualization) and reports for leadership, state, and federal agencies (like HUD) to show how well local programs are working. Utilize data analytics for deeper understanding of programs.
  • Complete annual required federal HUD reports including the Point in Time Count (PIT), Housing Inventory Count (HIC), System Performance Measures (SPMs), and Longitudinal System Analysis (LSA) Report.
  • Assist with data compilation for other local, state, and federal funding sources and entities.
• Evaluate Performance:
  • Develop standards and tools to measure the success of various housing and economic development programs across the Department of Housing & Community Development, including programs funded by CoC, HOME, CDBG, HTF, and PHARE to ensure they are helping the community effectively.
  • Conduct annual monitoring of HMIS participating agencies and programs.
• Collaboration & Communication:
  • Serve as Chair of Outcomes Committee - reviewing performance data with Housing Link members and developing strategies to improve outcomes.
  • Support county teams and community committees including assisting with monthly CoC Case Conferencing to coordinate entry into housing services.
  • Help regularly update the department's websites and social media.
• Grant Applications & Contract Management:
  • Assist with developing funding proposals and applications as directed, including the annual Continuum of Care (CoC) application and project scoring and ranking.
  • Provide support with tracking expenditures and performance metrics for homeless service contracts including HMIS and CoC.

• Additional tasks may be assigned.

QUALIFICATIONS

REQUIRED:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Any combination of experience and training which affords the applicant an opportunity to gain the above listed knowledge, skill and ability.

• Required: Bachelor's degree in Business Administration, Public Administration, Social Services, Statistics, OR equivalent experience.
• Preferred: Master's degree and/or experience using an HMIS system or designing data performance tracking systems.
• A Plus: Ability to create visual data reports using software like Tableau or Power BI.
  
  Experience with Salesforce helpful.
• Proficiency in Microsoft Excel, Word, and Outlook. Typing skills at 45+ wpm.

Position:

Project Administrator, Data & Performance

FUNCTIONAL REQUIREMENTS:

Physical Demands: (Check all that apply)

Balancing

X

Stooping

X

Pushing

X

Climbing

Crouching

X

Pulling

X

Crawling

Kneeling

Handling

X

Standing

X

Sitting

X

Talking

X

Turning

X

Reaching

X

Hearing

X

Seeing

X

Color Vision

Depth Perception

Mobility

X

Lifting: (Check one)

Carrying: (Check one)

X

A) Light

(20-25 lbs)

X

A) Light

(10-25 lbs)

B) Medium

(25-50 lbs)

B) Medium

(25-50 lbs)

C) Heavy

(50-100 lbs)

C) Heavy

(50-100 lbs)

D) Very Heavy

(over 100 lbs)

D) Very Heavy

(over 100 lbs)

Aptitudes: (Check all that apply)

Form perception

X

Problem solving

X

Motor coordination

X

Working speed (ex.wpm)

X

Finger dexterity

X

Manual dexterity

X

Computer/VDT ability

X

General learning ability

X

Clerical perception

X

Environmental Conditions:

(Check all that apply)

Extreme cold

Extreme heat

Temperature changes

X

Wet conditions

Humid conditions

Exposure to fumes

Exposure to blood and body fluids

Noise and vibration

Exposure to chemicals

Poor ventilation

Inclement weather conditions;

Inside/outside weather conditions

X

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.