Veteran Admin Assistant

COUNTY OF BUCKS

JOB TITLE:

Administrative Assistant I

JOB CODE:

DEPARTMENT:

Veteran Affairs

UNION:

00

FLSA STATUS:

Non-Exempt

GRADE:
POSITION SUMMARY:

Functions as an Administrative Assistant, performing a variety of administrative and clerical tasks primarily under the direction of Department Director. Responsibilities include accurate entry of fiscal, program, and contract information into Department databases; creation, analysis, interpretation, and follow-up of Veteran reports; maintaining effective relationships with Department staff and veterans.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Provides clerical and office support, including redirecting calls, preparing and submitting correspondence, sorting and distributing department mail, updating department calendars and ordering office supplies and service for agency equipment.
• Creates, analyzes, and interprets reports on Department activities. Notifies Staff and director of significant state and federal law changes.
• Maintains and updates agency records as necessary.
• Conducts bi-weekly payroll.
• Works cooperatively with other

Administrative assistant completes these additional tasks within the Department:

Personnel:

• Collects and executes all county, state, Civil Service and union required personnel actions under the direction of department staff.
• Files and submits burial reimbursement requests as needed.
• Prepares county payroll reports and distributes paychecks to employees.
• Prepares and updates agency organizational chart.

Fiscal:

• Corresponds with Controllers and finance personnel regarding account information as necessary.
• Submits check requests, donation checks, cash donations and any fiscal needs to the appropriate departments.
• Conduct journal entries as needed.

QUALIFICATIONS REQUIRED:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Such training as may have been gained through graduation from a two year college or university, or any equivalent combination of experience and training.

• Knowledge of basic computer skills and ability to learn as technology develops.

• Ability to work with the public effectively in challenging situations.

• Any combination of experience and training that affords the applicant an opportunity to gain the above listed knowledge, skill and ability.

Position:

Administrative Assistant

FUNCTIONAL REQUIREMENTS:

Physical Demands: (Check all that apply)

Balancing

X

Stooping

X

Pushing

X

Climbing

X

Crouching

X

Pulling

X

Crawling

Kneeling

X

Handling

X

Standing

X

Sitting

X

Talking

X

Turning

X

Reaching

X

Hearing

X

Seeing

X

Color Vision

Depth Perception

X

Mobility

X

Lifting: (Check one)

Carrying: (Check one)

Sedentary

(0-10 lbs)

Sedentary

(
X

Light

(0-20 lbs)

X

Light

(0-25 lbs)

Medium

(0-50 lbs)

Medium

(0-50 lbs)

Heavy

(0-100 lbs)

Heavy

(0-100 lbs)

Very Heavy

(over 100 lbs)

Very Heavy

(over 100 lbs)

Aptitudes: (Check all that apply)

Form perception

X

Problem solving

X

Motor coordination

X

Working speed (ex.wpm)

X

Finger dexterity

X

Manual dexterity

X

Computer/VDT ability

X

General learning ability

X

Clerical perception

X

Environmental Conditions:

(Check all that apply)

Extreme cold

Extreme heat

Temperature changes

X

Wet conditions

Humid conditions

X

Exposure to fumes

Exposure to blood and body fluids

Noise and vibration

Exposure to chemicals

Poor ventilation

Inclement weather conditions;

Inside/outside weather conditions

X

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.