Secretary - Adult Probation and Parole

COUNTY OF BUCKS

JOB TITLE:

Secretary

JOB CODE:

0430

DEPARTMENT:

Adult Probation and Parole

UNION:

05

FLSA STATUS:

Non-Exempt

GRADE:

5POSITION SUMMARY:

Perform various administrative and secretarial duties including analysis and routing of filings, backup to the receptionist (telephone, walk-ins, mail receipt and distribution). Performs a wide variety of skilled tasks and functions as required by the various stakeholders in the Adult Probation and Parole department.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Must be able to maintain complete confidentiality.
• Must have excellent organization skills, be able to work without direction, and work effectively with the public and other Court offices.
• Must have expertise in the use of a personal computer and must be comfortable accessing online databases.
• As required, enter/receive data on computer terminal
• Screens and refers telephone calls and clients to the appropriate area.
• Assist with the compilation of information, reports and programs.
• Possess good telephone skills, to take messages, and keep probation officers aware of any new development.
• Ability to learn and perform clerical tasks within the framework of established office procedures.
• Ability to work independently on difficult clerical tasks without constant direct supervision. Ability to plan and organize work duties and work priorities within established parameters.
• Work effectively with other public and private agencies and institutions.
• As needed, perform routine filing and file maintenance duties.
• Organize and process incoming/outgoing office mail.
• Types forms, letters and other key department documents.
• Perform other duties as assigned

QUALIFICATIONS REQUIRED:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High School diploma or equivalent, paralegal certification and/or Associate's Degree preferred with an emphasis on business/secretarial or computer courses with knowledge and understanding of business English and math.
• Proficient computer skills (Microsoft, Excel, Access, Power Point, etc.) required; will be trained on departmental information management system and the statewide case management system (CPCMS).
• Must possess strong and effective interpersonal skills.
• Two years clerical or secretarial experience.
• Typing skills - minimum 45 wpm.

Position:

Secretary - Adult Probation and Parole

FUNCTIONAL REQUIREMENTS:

Physical Demands: (Check all that apply)

Balancing

Stooping

X

Pushing

X

Climbing

X

Crouching

X

Pulling

X

Crawling

Kneeling

X

Handling

X

Standing

X

Sitting

X

Talking

X

Turning

X

Reaching

X

Hearing

X

Seeing

X

Color Vision

Depth Perception

Mobility

X

Lifting: (Check one)

Carrying: (Check one)

Sedentary

(0-10 lbs)

Sedentary

(

Light

(0-20 lbs)

Light

(0-10 lbs)

X

Medium

(0-50 lbs)

X

Medium

(0-25 lbs)

Heavy

(0- 100 lbs)

Heavy

(0- 50 lbs)

Very Heavy

(over 100 lbs)_

Very Heavy

(over 50 lbs)

Aptitudes: (Check all that apply)

Form perception

X

Problem solving

X

Motor coordination

X

Working speed (ex.wpm)

X

Finger dexterity

X

Manual dexterity

Computer/VDT ability

X

General learning ability

X

Clerical perception

X

Environmental Conditions:

(Check all that apply)

Extreme cold

Extreme heat

Temperature changes

Wet conditions

Humid conditions

Exposure to fumes

Exposure to blood and body fluids

Noise and vibration

Exposure to chemicals

Poor ventilation

Inclement weather conditions;

Inside/outside weather conditions

X

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Qualifications

Word Processing: 45 WPM