Administrative Assistant

Administrative Assistant

Our client, a mission-driven organization, is seeking a highly organized and detail-oriented Administrative Assistant to support senior leadership, including the Executive Director and Chief Financial Officer. This role is 100% on site and is instrumental in managing executive operations, coordinating board activities, and ensuring organizational efficiency.

Key Responsibilities:

• Provide high-level administrative support to executive leadership
• Manage calendars, correspondence, and day-to-day communications
• Act as liaison to the Board of Directors:
  Prepare board packets, agendas, reports, and meeting materials
• Record and maintain accurate meeting minutes and board records
• Track board member participation and coordinate signatures
• Coordinate and schedule board, committee, and internal meetings
• Maintain organized electronic and physical filing systems
• Track organizational deadlines, reporting requirements, and key deliverables
• Assist with contract tracking and documentation management
• Support special projects, reporting, and data tracking initiatives
• Arrange travel, meetings, and conference logistics for leadership
• Provide administrative support for HR-related tasks as needed
• Serve as point of contact for insurance administration
• Ensure strict confidentiality across all organizational matters

Qualifications:

• Associate's degree with 1+ year of administrative experience, or Bachelor's degree with 1–2 years of related experience
• Equivalent combination of education and experience considered

Key

Skills:

• Strong written and verbal communication abilities
• Excellent organizational and time management skills
• Ability to manage multiple priorities with attention to detail
• Proficiency in Microsoft Office Suite
• Strong problem-solving and critical thinking capabilities