Strategic Operations Associate - SVP

OEC Software Solutions

OEC provides software solutions to those who work in the automotive parts and repair industry. Our solutions make it easier for automotive industry professionals to buy and sell parts, conduct repair research & planning, optimize estimates, improve the parts supply chain, and more. OEC partners with many of the world's largest manufacturers, dealers and suppliers, shops and repairers, and service providers, giving our customers access to a comprehensive network and a streamlined workflow.

Provides comprehensive and executive-level administrative support to OEC's Senior Vice President of Collision. Assist in the development and execution of strategic plans, often involving research and analysis. Supports the operations of multiple collision business units including organization and action planning related to budget, staffing and preparation and completion of executive deliverables. Coordinates a variety of meetings and events for individuals and groups requiring complex calendar and logistics management.

• Provides the highest level of support to the Senior Vice President of our Collision SBU; anticipates leadership needs and gathers appropriate resources to support and address current business priorities; facilitates communication between the senior leadership team and other teams, departments, and external stakeholders.
• Manages multiple projects or tasks with competing priorities and deadlines independently and/or in collaboration with multiple team members or external partners; develops and maintains procedures to ensure senior leadership team is prepared to meet upcoming deadlines.
• Creates agendas, reports, presentations, and other documents for meetings and events.
• Tracks department expenses, staffing levels to ensure alignment with budgets and capacity requirements. Helps with forecasting and action plans related to revenue and expense reporting insights.
• Plans, schedules and facilitates details for meetings, seminars, and events, both internally and offsite.
• Manages a high volume of domestic and foreign travel arrangements, including applying for visas where required, preparing country information, booking flights, and making reservations. Modifies arrangements as needed, and ensures updated details are quickly distributed to travelers.
• Prepares expense reports (which may include currency conversion), reconciles corporate credit card statements, and prepares various forms such as purchase requisitions and check requests to expedite processing and payment.
• Assists the Senior Vice President with follow-up and tracking of major deliverables. Prepares routine and advanced correspondence including letters, memoranda, and reports (including professional visuals such as graphs, charts and infographics) and distributes to elicit desired call to action and responses.
• Anticipates the needs of the Senior Vice President and prepares all resources accordingly. Manages internal and external contacts proactively; responds to incoming requests as the Executive Office point of contact, providing answers according to Company policies and protocols, or directing inquiries to the appropriate business unit to expedite customer satisfaction.

An associate degree from an accredited college or university is required, with a focus in Business or related discipline. In the absence of a degree, equivalent work experience directly related to the key responsibilities of the role will be considered as a substitute for the degree.

At least 3 years working in a similar strategic executive assistant role providing support to senior leaders in a large organization. 2 + years in project management or business operations in a software company highly preferred.

Must also be able to demonstrate the following skills and abilities:

• Able to work in an autonomous manner, with a high amount of confidence and limited direction from leadership, to move work forward efficiently.
• Advanced proficiency with Microsoft Office products including Outlook, Word, Excel, and PowerPoint.
• Proficiency in assisting senior leaders…