Principal Clerk​/Bookkeeper - Sewer Department

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Department: Sewer Department
Supervisor: Sewer/ Kenwood Water Superintendent
Union Status: Union
Salary: $21.76 - 32.22 per hour
Position: Full-time
Hours: 35 hours per week
Grade: 7, Steps 1-12
FLSA: Non-Exempt

Under the general supervision of the Sewer/Kenwood Water Superintendent (“Superintendent”) or his/her designee, the Principal Clerk/Bookkeeper provides administrative, customer service and financial support services to the Sewer/Kenwood Water office to ensure efficient operation of the department.

Works under the direct supervision of the Superintendent following established rules, regulations and policies to complete assigned tasks according to a prescribed time schedule, with assistance provided by the Superintendent and Office Manager.

The essential functions or duties listed below are illustrations of the type of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Performs accounts payable and accounts receivable functions including monthly invoices, and maintains records
• Prepares correspondence and opens, sorts and distributes incoming mail
• Assist customers with inquiries
• Maintain records pertaining to water and sewer contractors, including licenses, inspection fees, bond payments
• Prepares and reviews drain layer and water installer licenses for approval
• Send notifications to customers regarding tie-in and monitors progress
• Prepares and posts agenda for Commission meetings and prepares meeting minutes
• Performs other related duties as required by the Superintendent or designee

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or equivalent
• Minimum 2 years related office management and/or customer service experience
• Equivalent combination of education and experience will be considered

• Knowledge of water and sewer regulations and general office practices and procedures, including processing accounts payable and receivable
• Strong knowledge and proficiency with computers and computer software, including Microsoft Office programs
• Knowledge of Open Meeting Law
• Shall be very organized and able to maintain detailed records
• Familiarity with accounting and bookkeeping principles
• Ability to work independently and meet required deadlines
• Strong writing and communication skills desired
• Must be able to work well with other employees and the general public
• Should have a good work history and be dependable and reliable

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations made be made to enable individuals with disabilities to perform the essential functions.

• Full-time, 35 hours per week position. Town Hall operating hours are:
  Monday, Wednesday and Thursday: 8:00 a.m. – 4:00 p.m.;
  Tuesday: 8:00 a.m. – 5:30 p.m.; and Friday: 8:00 a.m. – 11:30 a.m. A half-hour unpaid lunch is afforded Monday – Thursday.
• Work is performed in typical office conditions. The workload varies according to administrative deadlines and seasonal requirements.
• The employee has regular contact with the public, other Town departments, other municipalities as well as outside agencies and organizations.
• The employee operates standard office equipment, i.e. computer, photocopier, fax, printer, mail machine, telephone, etc.
• The employee has access to confidential information regarding records.
• Errors could result in delay or loss of…