Administrative Assistant to the Principal

Administrative Assistant to the Principal Job Details

Job : 5883141

Final date to receive applications: Posted until filled

Posted: Aug 12, 2026 12:00 AM (UTC)

Starting Date: Immediately

The Greenmont Avenue Elementary School is seeking an Administrative Assistant to the Principal/Vice Principal.

This full-time, twelve-month position supports the School Principal and/or Assistant Principal(s) and/or the Principal/Assistant Principal’s designee by ensuring a smooth office operation, performing various clerical tasks and contributing to a high-quality school program for students, staff, parents, and community members.

• Maintains the utmost level of confidentiality and security regarding all school related information and especially information protected as confidential by State and Federal Law
• Maintains a regular and comprehensive filing system and assures that they are locked and secure at the end of each work day.
• Creates memorandums and correspondence and processes incoming/outgoing correspondence
• Answers the office telephone(s), responds appropriately to requests for information, takes or directs messages for staff as appropriate
• Acts as the first point of contact and greets all visitors courteously using the secure door system assuring that all visitors and school staff adhere to sign in/out procedures
• Maintains an accurate school calendar of events and facility use for the Principal, staff, and community groups
• Assists in the coordination of various school events
• Assists in the scheduling of substitutes and submits daily absentee list to human resources
• Ensures that substitutes have necessary supplies and materials
• Maintains, produces and supplies payroll information as required
• Process purchase orders, maintain school supplies inventories and distribute supplies and materials
• Maintains accurate daily student attendance records and produces reports as required
• Shares relevant information regarding student attendance with appropriate staff
• Assists in scheduling students and staff in the student information system
• Registers students both in person and using the student information system and distributes documents to relevant staff regarding new registrations
• Withdraws students from the student information system and sends records to receiving school districts
• Maintains accurate student records in the student information system as necessary for state reporting purposes
• Processes report cards and various reports using the student information system
• Assists in the annual evening kindergarten registration event (with additional compensation)
• Any other duties and related tasks as assigned by the Principal/Assistant Principal and/or Superintendent

WORK YEAR:
Twelve Months

SALARY RANGE: $44,648 to $59,451;
In accordance with Category III of the Office Personnel Union Contract

REPORTS TO:

School Principal

Position Type: Full-time

Salary: $44,648 to $59,451 Per Year

Job Categories:

Support Staff >
Administrative Assistant

Support Staff >
Clerical

Support Staff >
Receptionist

Support Staff >
Secretary

The Greenmont Avenue Elementary School serves an average of 225 students in grades K-5. https://(Use the "Apply for this Job" box below)./ges

REQUIREMENTS:

• High school diploma or equivalent required;
  Degree preferred
• Experience working in an office environment with school operations experience preferred
• Ability to operate a professional, organized and efficient office
• Ability to prioritize tasks and accomplish work with frequent interruptions
• Proficiency in using student information system software (Aspen preferred)
• Proficiency in Microsoft Office Suite and Google Suite
• Attention to detail
• Excellent communication skills, both written and oral.
• Ability to work cooperatively with others
• Ability to respond accurately to requests for information and other matters in a fast-paced office environment
• Welcoming, pleasant demeanor as is necessary when interacting with students, staff and the public
• Resourceful with strong analytical and problem-solving skills
• Willingness to adjust to changing needs and procedures
• Ability to lift up to 25 lbs.
• Citizenship, residency or work visa required

• Mary Carney , Principal
• 37 Greenmont Avenue
• Dracut, Massachusetts 01826
• Phone:
• Email: mcarney