Accounts Payable Manager – Commercial HVAC

Accounts Payable Manager – Commercial HVAC Draper, UT

Salary: $70,000–$90,000 DOE. Weekly Pay. 100% company‑paid medical insurance. 401(k) with company match. Up to 20 days PTO + paid holidays. Dental, vision, life, and disability coverage.

Cold Tech Refrigeration is growing and hiring an Accounts Payable Manager for our Draper office. If you are a hands‑on accounting leader who thrives in a fast‑paced environment, enjoys building efficient processes, and takes pride in keeping vendors paid accurately and on time, this role will be a great fit for a stable, growing commercial HVAC company that values its people.

• $70,000–$90,000 annually, depending on experience
• Paid weekly
• 100% company‑paid medical insurance (employee coverage)
• Affordable family medical plan options
• 401(k) with industry‑leading company match
• Up to 20 days PTO + paid holidays (based on experience)
• Dental, vision, life insurance, and disability coverage
• Stable, growing company with long‑term career opportunity
• Supportive leadership team and collaborative culture

• Review invoices for accuracy, approvals, and supporting documentation
• Manage documentation (e.g., Certificate of Insurances) to ensure subcontractor compliance
• Code invoices to the correct GL accounts and enter into Quick Books, Service Titan, Net Suite
• Process weekly check runs and electronic vendor payments
• Prioritize invoices based on due dates, terms, and discount opportunities
• Reconcile vendor statements and resolve billing discrepancies
• Audit and process company credit card statements
• Maintain accurate AP files and payment records
• Enter inventory/job cost information into ERP system
• Assist with billing coordination and internal accounting support

• Manage the daily operations of the Accounts Payable department
• Supervise AP staff, assign workloads, and provide training/support
• Ensure invoices are processed accurately and paid on time
• Oversee weekly check runs, ACH payments, and vendor disbursements
• Monitor payment schedules, cash flow timing, and discount opportunities
• Review invoice coding, approvals, and supporting documentation
• Establish and enforce internal controls and approval procedures

• Build strong vendor relationships and resolve escalated billing issues
• Reconcile vendor statements and resolve discrepancies promptly
• Maintain accurate AP aging and payment records
• Manage W-9 collection and assist with annual 1099 preparation

• Partner with leadership on month‑end close related to AP accruals and reporting
• Reconcile AP subledger to the general ledger
• Identify opportunities to improve workflows, automation, and efficiency
• Maintain organized digital records and documentation compliance
• Assist with ERP system enhancements and AP best practices

• Collaborate with project managers, operations leaders, and accounting staff
• Communicate professionally with vendors, internal teams, and leadership
• Foster a positive, accountable, solutions‑focused environment

• High school diploma or GED (Associate’s or Bachelor’s degree preferred)
• 5+ years of Accounts Payable experience
• 2+ years of AP lead, supervisor, or management experience
• Strong understanding of AP controls, reconciliations, and payment cycles
• Excellent organizational skills and attention to detail
• Strong Excel and Microsoft Office proficiency
• Ability to manage deadlines in a fast‑paced environment
• Professional communication and leadership skills
• Ability to handle confidential information appropriately

• Experience with Net Suite or similar ERP/accounting software
• Experience in construction, HVAC, mechanical contracting, or service industries
• Multi‑entity or multi‑location AP experience
• General accounting or month‑end close experience
• Bilingual in Spanish

Cold Tech Refrigeration is a leading commercial HVAC and refrigeration service provider across the Intermountain West. We support restaurants, grocery stores, convenience stores, schools, industrial facilities, and other mission‑critical operations.

Our people are the reason for our success, and we invest in them accordingly.

If you're looking for a long‑term opportunity with strong benefits, stability, and the chance to lead an important accounting function, we’d love to hear from you.

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