Bookkeeper

Stevenson Brothers is Utah's premier custom pool, waterfall, outdoor living, and hardscape contractor. Based in Draper, Utah, we design and build award-winning backyard environments that transform ordinary spaces into extraordinary outdoor retreats.

For decades, our reputation has been built on exceptional craftsmanship, innovative design, and an unwavering commitment to customer satisfaction. As we continue to grow, we are seeking a highly organized and detail‑oriented Bookkeeper & Job Costing Specialist to support our financial operations, project accounting, and business reporting.

This position is a critical member of our team, providing financial visibility into project performance while ensuring accurate accounting, reporting, and administrative support.

The Construction Bookkeeper & Job Costing Specialist is responsible for managing daily accounting activities, including accounts receivable, accounts payable, invoicing, job costing, financial reporting, reconciliations, customer account management, and project profitability analysis. This role works closely with ownership, project managers, sales personnel, customers, and vendors to ensure the financial health of the company and the successful execution of every project. The ideal candidate thrives in a fast‑paced construction environment, understands project-based accounting, and enjoys bringing organization, accuracy, and insight to business operations.

• Prepare and compile weekly, monthly, and quarterly sales reports.
• Analyze sales performance and identify trends, opportunities, and areas of concern.
• Track key business metrics and provide reporting to leadership.
• Assist ownership with financial analysis and strategic decision‑making.
• Produce weekly financial and operational KPI reports.
• Track project gross profit, cash collections, backlog, change order revenue, and job profitability.

• Maintain accurate financial records using Quick Books Online.
• Prepare weekly, monthly, and quarterly journal entries.
• Manage daily bookkeeping functions.
• Reconcile bank accounts and credit card statements.
• Maintain organized and audit‑ready financial documentation.
• Assist with annual tax preparation and support outside accounting professionals.
• Ensure compliance with company financial policies and procedures.

• Generate customer invoices and change orders.
• Process customer payments and deposits.
• Monitor customer account balances and aging reports.
• Assist with collections and payment follow‑up communications.
• Handle A/R‑related customer inquiries and phone calls.
• Create and manage payment agreements when necessary.
• Record financing transactions, credit card payments, and customer deposits accurately.
• Generate and distribute A/R reports to leadership and sales personnel.

• Enter vendor invoices and bills into Quick Books Online.
• Process payments according to approved payment terms.
• Maintain electronic invoice files and supporting documentation.
• Reconcile vendor statements and resolve discrepancies.
• Request missing invoices and supporting documentation.
• Track expenses and allocate costs to the appropriate jobs and departments.
• Assist leadership with vendor payment planning and cash flow visibility.

• Enter and maintain customer information within Quick Books Online.
• Ensure customer records remain accurate and complete.
• Create project invoices and billing schedules.
• Reconcile customer statements and invoicing records.
• Assign job numbers and maintain project financial records.
• Close completed projects and maintain project accounting documentation.
• Support project managers with project financial reporting.

• Track labor, subcontractor, equipment, and material costs by project.
• Maintain accurate job costing reports throughout the lifecycle of each project.
• Monitor project budgets and compare actual costs against estimates.
• Ensure all expenses are coded correctly to the appropriate project and cost category.
• Identify cost overruns and profitability concerns early.
• Analyze completed projects and present job costing…