Executive Assistant​/Office Managment​/Appointment Scheduler

We are seeking a dynamic and highly organized Executive Assistant/Office Manager to join our team. This vital role combines high-level administrative support with comprehensive office management, ensuring smooth daily operations and seamless executive functions. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, proactive problem-solving, and a positive attitude. This position offers an exciting opportunity to contribute to a vibrant workplace while supporting leadership and maintaining an efficient office environment, by answering customer phone calls, scheduling appointments, helping direct traffic throughout the office and our techs in the field.

• Provide comprehensive executive administrative support, including managing calendars, scheduling meetings, and coordinating appointments using tools such as Microsoft Outlook Calendar and Google Workspace.
• Handle complex travel arrangements, prepare itineraries, and manage expense reports with precision using bookkeeping software like Quick Books.
• Oversee office operations by managing supplies, coordinating maintenance, and supervising front desk activities to ensure a welcoming and organized environment.
• Assist with event planning for company meetings, team‑building activities, and client events, ensuring all logistics are handled efficiently.
• Manage correspondence through phone etiquette, email communication, transcription, proofreading, and data entry tasks to maintain clear and professional communication channels.
• Support project coordination efforts by tracking deadlines, preparing reports, and facilitating collaboration across departments.
• Maintain accurate filing systems—both digital and physical—and ensure confidentiality of sensitive information at all times.
• Develop and deliver KPI reports on a daily basis, including job costing.
• Write and Edit SOPs and deliver to team members

• Proven experience in office management or executive administrative support with a minimum of two years of relevant experience.
• Strong organizational skills with the ability to multitask effectively in a fast‑paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and familiarity with Microsoft Outlook Calendar.
• Experience with bookkeeping software such as Quick Books and tools like Docu Sign for document signing processes.
• Excellent phone etiquette, written communication skills including proofreading and transcription abilities.
• Demonstrated ability to handle clerical tasks such as filing, data entry, and front desk responsibilities efficiently.
• Knowledge of event planning, project coordination, and office management best practices.
• Technical aptitude with multi‑line phone systems, data management tools, and general computer literacy. This role is an excellent opportunity for motivated professionals eager to make a meaningful impact within a collaborative environment. We value proactive individuals who bring energy and enthusiasm to their work while maintaining meticulous attention to detail. Join us to help create an organized, efficient workspace where innovation thrives!

We communicate openly and honestly with our employees, clients, and vendors to build trust and empower collaboration.

We choose what is right over what is easy, which creates accountability, dependability, and respect.

We prioritize the physical, emotional, and psychological safety of our team and our clients, which creates bold ideas, true belonging, and excellence.

We are committed to continuous daily learning, challenging ourselves and each other to grow and improve every single day.

We value clear goals, direct communication, and shared understanding to move us forward with purpose and confidence.

We stay resilient and determined in the face of adversity, using courage, tenacity, and relentless persistence to overcome our challenges and reach our goals.

"We create and maintain beautiful, healthy outdoor environments that give people more time to enjoy what matters most."

"To serve one million clients with beautiful, healthy outdoor environments."