Office Manager

Overview

At Orion
180, we don’t just stand out for what we do; we shine because of how we do it. Our mission is to deliver an exceptional insurance experience through innovative technology, unparalleled customer service, and a comprehensive suite of products. Our vision is to be the premier global provider of insurance solutions and redefine the insurance industry.

Orion
180 is proud to call three vibrant cities home. Our headquarters on Florida’s Space Coast in Melbourne offers an exceptional quality of life, with affordable housing, excellent transportation, and close proximity to major cities like Orlando, Tampa, and Miami. Our Irving, Texas, office places us in a dynamic center of culture, business, and entertainment, keeping us closely connected to innovation and growth.

Our Draper, Utah, location, nestled in the heart of the Salt Lake Valley, connects us to a rapidly growing tech ecosystem and provides access to the outdoor lifestyle and natural beauty the region is known for.

Elevate our workplace experience at Orion
180! At Orion
180, we are committed to building an environment where employees can do their best work. As we expand into our new Draper, Utah office, we are looking for an Office Manager who will play a key role in establishing and maintaining a welcoming, organized, and productive workplace.

Serving as a central point of support for employees, visitors, and leadership, this role helps create a positive office experience while supporting operational needs across the organization. The Office Manager plays an important role in creating a professional, welcoming, and productive office environment by anticipating needs, managing logistics, and handling time sensitive operational tasks.

• Professionally represent the company by welcoming all visitors to the office.
• Set up and act as the point of contact for all office services.
• Manage vendor relationships and ensure invoices and services are processed in a timely fashion.
• Oversee procurement and ongoing management of office supplies, equipment, and materials.
• Coordinate with building management and vendors for office maintenance, repairs, and facilities needs.
• Manage incoming and outgoing mail, packages, and courier deliveries.
• Help support employee engagement activities and office initiatives.
• Maintain a clean, organized, and professional office environment including reception areas, kitchens, and shared spaces.
• Coordinate conference room scheduling and assist with meeting logistics when needed.
• Format information for internal and external communications such as memos, emails, presentations, and reports.
• Maintain communication with other Orion
  180 offices to support alignment and operational consistency.
• Act as point person for supplies for maintenance, mailing, shipping, supplies, equipment, bills, and errands.
• Support the office in other various duties and complete projects and special assignments as needed.

• 5 years of experience as an Office Manager or similar role.
• Proficient in Microsoft Office.
• Familiarity with online calendars and cloud systems.
• Experience dealing with vendors and coordinating office logistics.
• Strong communication skills via phone, email, and in-person.
• Experience exercising discretion and confidentiality with sensitive company information.
• Excellent organizational skills with an ability to think proactively and prioritize work.

• Dynamic Environment
  :
  On-site role with a fast-paced and collaborative team culture. Results-driven office where your contributions make a real impact.
• Compensation
  :
  Competitive base pay and performance bonuses.
• Career Growth
  :
  Mentorship, growth tracks, and professional development.
• Benefits
  :
  Medical, dental, vision, 401k, paid holidays, PTO and more!

The office environment is fast-paced and collaborative. An employee must be willing and able to work their regularly assigned work schedule onsite, and in times of need, be able to work an extended schedule depending on company or departmental needs, project requirements, or customer demands.

While performing general duties for this position, the employee is regularly required to sit, stand, and/or walk around (including the use of stairs). Other demands include the ability to openly communicate with others by talking, listening, comprehending, and reading; being able to lift light objects (