Executive Assistant – Provost, Chief Academic Officer

Responsibilities

• Managing the Provost's complex calendar, scheduling priorities, travel, and meeting logistics
• Preparing executive correspondence, reports, presentations, briefing materials, and communications
• Serving as a trusted point of contact for the Provost's Office
• Maintaining confidential information with professionalism, discretion, and integrity
• Coordinating activities across Academic Affairs, including Nursing, General Education, Curriculum & Instruction, Assessment, Faculty Affairs, Compliance, Clinical Operations, and Student Services
• Supporting academic calendar management, catalog updates, handbook revisions, and institutional reporting
• Maintaining project plans, timelines, action logs, and operational dashboards
• Assisting with policy development, documentation, and process improvement initiatives
• Supporting governance committees, leadership councils, and executive meetings
• Coordinating agendas, meeting materials, action items, and follow-up activities
• Maintaining official records, meeting minutes, and institutional documentation
• Tracking strategic initiatives and executive decisions through completion
• Assisting with accreditation activities, self-studies, regulatory reporting, and site visit preparation
• Coordinating communications across faculty, staff, students, university leadership, and external partners
• Supporting communication plans for major initiatives and organizational change efforts
• Building trusted relationships that strengthen collaboration and alignment across the institution

• Bachelor's degree or an equivalent combination of education and experience
• Minimum of five years of progressively responsible executive administrative support experience
• Experience supporting senior leaders in a complex organizational environment
• Advanced proficiency with Microsoft Office Suite, Outlook, Teams, Zoom, and project management tools
• Strong organizational, communication, and prioritization skills
• Experience in higher education, healthcare, or another regulated environment (preferred)
• Experience supporting accreditation, governance, board operations, or academic administration (preferred)
• Familiarity with Campus Nexus, learning management systems, and higher education technology platforms (preferred)
• Project management experience (preferred)

Demonstrates expertise in executive administrative support, including calendar management, communication, and project coordination within higher education or regulated environments. Proficient in maintaining confidentiality and building collaborative relationships across diverse stakeholders.