Executive Assistant - Sales

Innovate with purpose At BILL, we believe in empowering the businesses that drive our economy. By replacing outdated financial processes with innovative tools, we help businesses—from startups to established brands—make smarter decisions and gain control of their operations. And we don’t stop there: we’re creating the future of financial automation so businesses can spend more time on what matters.

Working here means you become part of a vision-driven team that’s ready to tackle challenges and build cutting-edge solutions. We value purpose, drive, and curiosity—and we thrive in a fast-paced, ever-changing environment. Whether in one of our offices in San Jose, CA, Draper, UT, or in a remote-eligible role, BILLders collaborate to deliver real impact for businesses that need more time in their busy weeks.

BILL builds high performing teams and we seek to hire the best talent for every role. We’re committed to building a workplace that fosters inclusion and diverse perspectives, valuing each person’s unique skills and experiences. We’d love to hear from you—you might be just what we’re looking for, whether in this role or another.

Make Your Impact Within a Rapidly Growing Fintech Company

We are looking for a highly motivated, innovative, results driven Executive Assistant to provide administrative and coordination support to the SVP of direct sales, in a dynamic and high growth environment. This position will proactively coordinate, manage and keep track of necessary schedules, projects and commitments, and contribute to program coordination for transformation initiatives. You will create presentations for executive meetings and will be required to build content and ensure all presenters are prepared accurately.

• Assist management with daily operational activities, including calendar management, scheduling, and meeting coordination for leadership calendars
• Coordinate individual and group travel, including, but not limited to transportation and accommodations, meals, and other out of town events
• Identify and facilitate necessary workflows for review and approval sign-offs (including, but not limited to, contracts, agreements, invoices, expense reports, etc)
• Manage and coordinate department Wiki page, including creating and coordinating relevant and timely content and frequent updates
• Maintain organizational charts, team calendars, and distribution lists up to date
• Create and manage organization wide communications
• Assist in the planning and organizing of offsite events, conferences, staff training, and employee engagement activities
• Conduct research to prepare and proof briefing materials, agendas, and presentation decks
• Plan and coordinate social events and team building exercises, including arrangements with third party
• Collaborate with assistant community to create best practices; identify opportunities for streamlined support and improved productivity across the company
  
  Contribute to programs and processes that improve the productivity of leaders and their teams through centralized program coordination or support

We’d Love To Chat If You Have

• 2+ years experience supporting exec-level professionals
• High energy and creative
• Excellent interpersonal and communication skills
• Excellent organizational and time management skills
• Ability to multitask and prioritize
• Self-starter with strong analytical and problem-solving skills
• Passion for and commitment to operational excellence and service to the team and company
• Situational awareness and proactive program management
• Proficiency in Microsoft Office and Google Suite

Visa Sponsorship:
Please note that this position is not eligible for visa sponsorship. Applicants must have authorization to work in the United States without requiring visa sponsorship now or in the future.

Our ranges for each role and job level are based on a variety of factors including candidate experience, expertise, and geographic location and may vary from the amounts listed below. The role is also eligible for a competitive benefits package that includes: medical, dental, vision, life and disability insurance, 401(k) retirement plan, flexible spending & health savings account, paid holidays, paid time off,…