Event Program Manager

We are seeking a highly organized and strategic Event Program Manager to lead the project management, planning, and operational execution of corporate events that support Brand Partner engagement, leadership development, recognition programs, and business growth initiatives. This role is responsible for developing and managing detailed project plans, coordinating cross-functional deliverables, and ensuring seamless execution of large-scale conferences, incentive trips, leadership events, and virtual experiences.

The ideal candidate is an experienced project manager with a strong background in event operations, timeline management, stakeholder coordination, and process execution within a fast‑paced, high‑volume environment.

This position has no supervisory responsibilities for this role.

• Lead project management for corporate events from concept through execution and post‑event evaluation
• Develop and maintain comprehensive event project plans, timelines, workback schedules, and task tracking systems
• Define project milestones, dependencies, ownership, and deliverables across all event work streams
• Manage multiple concurrent event projects while ensuring deadlines and business objectives are met
• Facilitate recurring project meetings, status updates, and cross‑functional planning sessions
• Identify project risks, operational gaps, and resource constraints while implementing proactive solutions
• Create and maintain standardized event planning processes, templates, and documentation

• Serve as the central point of coordination between internal departments including sales, marketing, communications, compliance, training, operations, creative, and executive leadership
• Ensure alignment of event deliverables, messaging, timelines, and approvals across teams
• Track action items and hold stakeholders accountable for project deadlines and deliverables
• Coordinate executive presentations, recognition programs, and agenda management
• Manage vendor relationships, contracts, timelines, and deliverables
• Track event budgets, forecasts, invoices, and reconciliation processes
• Support sourcing and coordination of venues, agencies, production companies, and travel partners
• Monitor project scope and expenses to ensure alignment with budget expectations
• Maintain detailed project documentation, event calendars, status reports, and post‑event recaps
• Analyze event performance, attendee feedback, and operational outcomes to identify improvement opportunities
• Develop scalable systems and best practices to improve planning efficiency and execution consistency
• Support leadership reporting with project updates, timelines, and key metrics

• Bachelor’s degree in Event Management, Hospitality, Marketing, Communications, Business, or related field preferred

• 5+ years of experience in event project management, corporate events, program management, or operations
• Strong experience building and managing detailed project plans and timelines
• Experience leading cross‑functional initiatives in deadline‑driven environments
• Experience with event management platforms such as Cvent, InEvent, or Rain Focus preferred

• Strong experience building and managing detailed project plans and timelines
• Proven ability to manage multiple complex projects simultaneously
• Proficiency in project management tools such as Asana, , Smartsheet, Airtable, Trello, or Microsoft Project

• Ability to interact with internal and external stakeholders, high emotional intelligence, confident and concise communication

• Proficiency in Outlook, Excel, Word, and PowerPoint.

• Builds highly organized and actionable event project plans
• Maintains clear communication across stakeholders and leadership teams
• Drives accountability and keeps projects moving forward on schedule
• Executes complex events with operational excellence and attention to detail
• Creates scalable planning systems that improve team efficiency and event outcomes