Accounts Payable Specialist

Description

Our company is seeking a detail-oriented and proactive Accounts Payable Specialist to join our finance and accounting team. This position plays a critical role in ensuring timely and accurate processing of vendor invoices and payments, as well as maintaining high standards of compliance and documentation.

Key Responsibilities:

+ Direct and manage the invoice receipt and approval process efficiently, including sorting invoices for assigned facilities and ensuring proper coding and approval by authorized personnel; follow up on incomplete documentation as needed.

+ Input approved invoices into the accounting system in a timely manner and contribute to month-end closing by ensuring all invoices are processed by stated due dates.

+ Process weekly check runs and maintain ongoing communication with the accounting manager regarding potential cash flow challenges.

+ Ensure all approved payments are issued by their due dates.

+ Prepare manual checks for payment processing when requested.

+ Upload checks to the bank prior to releasing them from the office to safeguard financial controls.

+ Maintain organized vendor files with all corresponding invoices and payment records.

+ Prepare a monthly listing of accruals after accounts payable is closed for the period, for use by the accountant.

+ Support the accounting department with special projects as assigned.

+ Manage and file documents according to requirements for year-end financial audits.

+ Receive and resolve telephone inquiries regarding vendor accounts in a prompt and professional manner.

+ Communicate with the accounting manager and relevant personnel on critical vendor and government-related issues.

+ Gather and maintain all necessary tax information for new vendors and complete the vendor setup process.

Requirements

+ Proven experience in accounts payable or a similar accounting operations role.

+ Strong knowledge of invoice processing, expense coding, and payment procedures.

+ Familiarity with common ERP/accounting systems and solid proficiency in Microsoft Excel.

+ Ability to prioritize tasks, manage deadlines, and maintain meticulous records.

+ Excellent communication and interpersonal skills for engaging with vendors and internal teams.

+ High degree of integrity and attention to detail.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance.

Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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