Accounts Payable Specialist - Temporary Position

Accounts Payable Specialist - Temporary Position

Job Category
:
Finance

Requisition Number
: ACCOU
025427

• Posted :
  July 1, 2026
• Full-Time
• Hybrid

Showing 1 location

Human Good Community Support Center
1900 Huntington Drive
Duarte, CA 91010, USA

This is a temporary position lasting up to 3 months

The Accounts Payable Specialist processes vendor invoices, supports payment activities, maintains accurate accounts payable records, and responds to vendor and community inquiries in a timely and professional manner. This position reviews and validates invoice information, enters and processes invoices through accounting and electronic approval workflow systems, researches discrepancies, supports vendor setup and maintenance, and assists with check, ACH, EFT, and related payment activities.

The Accounts Payable Specialist works with limited supervision while following established accounting procedures, internal controls, approval requirements, and Human Good policies. This position supports Human Good communities and vendors by providing accurate, timely, and service-oriented accounts payable support.

• Processes vendor invoices accurately and timely in the accounting system and electronic approval workflow system.
• Reviews invoices and supporting documentation for completeness, accuracy, proper approval, coding, vendor information, and compliance with established procedures.
• Validates invoice data, resolves discrepancies, and follows up with communities, vendors, and internal departments to obtain missing or corrected information.
• Enters, reviews, and processes high-volume invoice activity from electronic images, email, workflow queues, and other approved sources.
• Supports full-cycle accounts payable activities, including invoice processing, payment preparation, vendor inquiry resolution, adjustments, and record maintenance.
• Sets up and maintains vendor records in accordance with established procedures, including review of required documentation such as W-9 forms, payment instructions, and vendor changes.
• Assists with weekly or scheduled payment runs, including checks, ACH, EFT, and other approved payment methods.
• Uploads check registers or payment files to banking portals as assigned, including positive pay or related fraud-prevention processes.
• Researches, reconciles, and resolves vendor statements, past-due balances, duplicate invoices, credit memos, payment discrepancies, and other AP issues.
• Responds professionally and timely to vendor inquiries, community team member questions, and internal requests; escalates unresolved or complex matters appropriately.
• Reviews, evaluates, and resolves moderately complex invoice-processing issues using judgment, policy knowledge, and available system information.
• Supports month-end close activities by assisting with AP accruals, outstanding invoice review, account research, and documentation requests.
• Maintains accurate electronic records and documentation in accordance with accounting, audit, retention, and internal control requirements.
• Assists with AP reporting, audit requests, vendor research, 1099 support, and special projects as assigned.
• Identifies process issues, recommends improvements, and adapts to new systems, workflows, and automation tools.
• Protects confidential financial, vendor, resident, and organizational information.

Qualifications:

• High school diploma or equivalent required. Associate degree or college coursework in accounting, business administration, finance, or related field is preferred.
• 2+years of accounts payable, accounting support, finance operations, or related experience required; equivalent combination of education, training, and experience may be considered.
• Experience processing invoices, researching discrepancies, responding to vendor inquiries, and maintaining accurate financial records.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Intermediate Excel skills, including sorting, filtering, basic formulas, and data review.
• Experience with Great Plains, Paper Save, AP automation, ERP systems, or electronic invoice workflow systems.
• Ability to work accurately with large volumes of invoices, data, and supporting…