Administrative Assistant II

Administrative Support Specialist

Performs administrative and office support activities for multiple supervisors. Duties may include fielding phone calls, receiving and directing visitors, typing, filing, and faxing. Skills in word processing, spreadsheet and presentation software required. Internet research abilities are also important. Staff in this category may also have the title of dept. asst, coordinator or associate. Previous experience within HR department is helpful but not required.

Past experience scheduling meetings/interviews/attention to detail is critical. Must have exceptional communication skills (written and verbal) as well as excellent organization skills 3-5 years of experience. Proficient in computers and able to learn new systems quickly. Experience using Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams. Ability to manage calendars, coordinate meetings, prepare correspondence, and maintain reports and records.

Experience processing business-related expenses and reimbursements. Ideally, candidates should have experience using People Soft, including submitting and tracking business expense reimbursements. People Soft experience is preferred, but we can consider candidates with similar ERP or financial systems experience. Strong organizational, communication, and customer service skills. Ability to work independently, prioritize multiple assignments, and manage competing deadlines. Healthcare administrative experience is preferred, and familiarity with medical terminology is a plus.

This role supports physicians and division leadership, so candidates should be comfortable handling confidential information, coordinating travel, processing reimbursements, and providing high-level administrative support.