Maintenance Planner II

Do you want to contribute to a larger purpose to save the lives of infants in the NICU? This is Prolacta Bioscience’s mission! Take a look at this opportunity with our Engineering & Facilities team, which is seeking a passionate individual, to fill the role of our Maintenance Planner II. This role is an advanced technical role responsible for developing, optimizing, and sustaining maintenance planning processes across Prolacta’s facilities.

The Maintenance Planner II role expands various initiatives such as strategic spare parts management, reliability‑focused maintenance improvements, and coordination of small facility and equipment projects for the Maintenance department. The Maintenance Planner II works cross‑functionally with Engineering, Manufacturing, QA, QC, Technical Operations and Supply Chain to ensure equipment reliability, regulatory compliance, and efficient execution of maintenance activities. This role also supports the development of maintenance metrics, continuous improvement initiatives, and CMMS enhancements.

Who Is Prolacta Bioscience?

We give babies a brighter future by unlocking the biological power of human milk. Established in 1999, Prolacta Bioscience is a privately held life sciences company that has touched the lives of more than 100,000 premature infants globally. Prolacta is the world’s leading hospital provider of 100% human milk– based nutritional products. Based in Southern California, we employ more than 300 people globally, many of whom have dedicated their lives to neonatal care.

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How you will contribute

This role will provide you with the opportunity to contribute to the growth of our organization and develop your professional skills by performing the following…

Maintenance Planning & Scheduling

• Plans and schedules preventive/corrective maintenance and calibrations for critical plant equipment, including bulk processing tanks, filling and packaging equipment, CIP systems, utilities, facilities and electrical control systems.
• Develops detailed job plans including labor estimates, materials, tools, safety requirements, and documentation.
• Reviews work requests for accuracy, scope, and priority; ensures alignment with production schedules.
• Analyzes backlog, schedule compliance, and labor utilization to drive continuous improvement.

Spare Parts & Inventory Optimization

• Leads the development and implementation of spare parts strategies for critical assets.
• Establishes and maintains min/max levels, reorder points, and stocking strategies based on equipment criticality and usage trends.
• Works with Supply Chain and the Facility Maintenance Manager to improve spare parts storage, labeling, BOM accuracy, and inventory control.
• Identifies obsolete, slow‑moving, or high‑risk parts and recommends corrective actions.

Reliability Engineering Support

• Partners with Engineering and Reliability teams to refine PM/PdM tasks based on failure modes, historical data, and equipment performance.
• Conducts or supports root cause analysis (RCA) for recurring equipment failures.
• Assists in implementing reliability tools such as FMEA, RCM, and condition‑based monitoring.
• Tracks and reports maintenance metrics/KPIs including MTBF, MTTR, and downtime trends.

Small Facility & Equipment Projects

• Coordinates small‑scale facility improvement projects, including scope development, vendor coordination, and schedule tracking.
• Supports equipment installations, relocations, and upgrades by preparing job plans and ensuring readiness.
• Ensures project documentation, drawings, and asset records are updated in the CMMS.

Technical Documentation & Compliance

• Maintains accurate and compliant maintenance records in accordance with FDA, cGMP, and SOP requirements.
• Verifies mechanical and electrical drawings for accuracy; updates redlines as required.
• Ensures job plans incorporate safety requirements, including lockout/tagout procedures.
• Supports audits by providing maintenance records, calibration data, and equipment history.
• Coordinates on‑site support from vendors and contractors for calibration, maintenance, and equipment services.
• Ensures contractor training, project scheduling, and equipment…