Reception and Admin Officer; Female

Department:
Management
Job Type: Permanent

Location:

Dubai

• Front desk and guest relations
  • Greet and assist visitors in a courteous and professional manner.
  • Manage visitor registration, access, and coordination with internal teams.
  • Handle all incoming calls and route them appropriately.
  • Maintain a welcoming, clean, and organized reception area.
• Administrative support
  • Assist the CEO with scheduling, meetings, appointments, and travel arrangements.
  • Prepare correspondence, memos, letters, reports, and documentation as required.
  • Handle incoming and outgoing mail, courier services, and office communication.
  • Maintain accurate filing systems, documentation, and office records.
• Office administration
  • Monitor and maintain office supplies, stationery, and pantry inventory.
  • Coordinate with facility management, vendors, and service providers.
  • Oversee general office upkeep to ensure a smooth and organized work environment.
  • Manage office petty cash, maintain logs, and ensure timely reconciliation.
  • Support HR and Admin with leave monitoring, attendance updates, and basic staff coordination.
  • Assist in organising company events, internal meetings, and administrative activities.
• Confidentiality and professionalism
  • Handle sensitive information and documents with strict confidentiality.
  • Maintain a professional appearance, communication style, and work ethic at all times.

• Bachelor’s degree in any discipline.
• Minimum 3 years experience as a receptionist, admin officer, secretary, or similar role.
• Strong verbal and written communication skills.
• Excellent organizational and time management abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Experience handling petty cash and basic office bookkeeping is an advantage.
• Ability to multitask and work efficiently under pressure.
• Professional demeanor, customer service skills, and a positive attitude.
• Must be currently residing in the UAE.