Assistant Office Manager

Job Summary

The Assistant Office Manager supports the Office Manager in overseeing daily administrative operations, ensuring smooth functioning of the office, and maintaining a productive and organized workplace environment. This role requires strong multitasking, communication, and organizational skills.

• Assist in managing office operations and administrative tasks
• Coordinate with vendors, service providers, and building management
• Monitor office supplies and place orders when necessary
• Maintain organized filing systems (digital and physical)
• Support HR and finance departments with administrative documentation
• Supervise office support staff, including receptionists and clerks
• Handle scheduling, meetings, and travel arrangements for executives
• Ensure compliance with company policies and safety regulations
• Help onboard new employees and maintain employee records
• Assist in preparing reports, presentations, and internal communications

• Bachelors degree in Business Administration, Management, or related field
• Proven experience in office administration or as an Office Assistant / Coordinator
• Excellent organizational and multitasking abilities
• Strong communication and interpersonal skills
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)
• Familiarity with office management procedures and basic accounting principles is a plus

• Attention to detail and problem-solving mindset
• Ability to work independently and as part of a team
• Professional attitude and appearance
• Discretion and confidentiality in handling sensitive information