Human Resources Assistant
Role Summary
The HR Assistant will provide administrative and operational support to the Chief People & Sustainability Officer and the HR team. This role ensures smooth execution of HR processes, event coordination, vendor management, and performance management activities. The HR Assistant acts as a key liaison for internal stakeholders and external vendors, maintaining accuracy, timeliness, and confidentiality in all tasks.
Key Success Drivers including Accountabilities and Responsibilities Accountabilities & Responsibilities Executive SupportMaintain an organized calendar for the CPSO, schedule meetings, and ensure stakeholder attendance.
Act as the first point of contact for queries directed to the CPSO, ensuring prompt responses.
Provide general assistance on daily tasks for the CPSO.
Event & Brand Experience SupportCollaborate with Brand Experience team to assist in logistics and paperwork for events and activities.
Serve as the point of contact for other locations regarding event coordination.
Performance ManagementEnsure timely completion of performance management activities as per schedule.
Raise PRs and POs for People Department projects, ensure approvals are timely, and avoid delays that impact execution.
Process invoices accurately and coordinate with Finance for timely payments.
Data & Inventory ManagementMaintain updated records of GMG office locations, POCs, and headcount details.
Create and maintain accurate inventory records for events and activations.
Strong organizational and time management skills.
Proficiency in MS Office Suite (Excel, Outlook, PowerPoint).
Knowledge of HR processes and systems.
Vendor management and procurement process understanding.
Calendar and meeting management tools.
Educational QualificationsHigh school diploma or equivalent (mandatory)
Bachelor's degree in Human Resources, Business Administration, or a related field (preferred)
Additional certifications in HR operations or administrative support are a plus
Experience1 to 3 years of experience in HR administration or clerical roles (preferred)
Exposure to tasks such as document management, data validation, and employee record maintenance
Familiarity with HRIS systems and employee verification processes is advantageous
Seniority level- Associate
- Full-time
- Human Resources
- Retail
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