Executive Secretary - Property Development

Executive Secretary - Property Development

Position Title: Executive Assistant / Secretary Property Development
Industry: Property Development & Real Estate
Location: Dubai, UAE
Employment Type: Full-Time

Job Overview:

Emirates Talent Solution is hiring a dedicated and highly organized Executive Assistant / Secretary for a prestigious property development company based in Dubai. This role is ideal for a proactive individual with strong administrative skills, excellent communication abilities, and the capability to support senior management in a dynamic, high‑paced real estate environment.

Executive & Administrative Support

• Manage calendars, meetings, and daily schedules for senior executives
• Draft, edit, and prepare reports, project updates, presentations, and business correspondence
• Maintain organized filing systems and confidential property development records

Communication & Coordination

• Act as a liaison between the executive team and internal/external stakeholders, including investors, brokers, and consultants
• Coordinate travel arrangements, meetings, site visits, and event participation
• Ensure smooth communication flow across departments and project teams

Meetings & Events

• Organize meetings, conferences, property launches, and internal events
• Prepare meeting agendas, take minutes, and track follow‑ups and deliverables
• Ensure all materials, presentations, and logistics are prepared in advance

Confidentiality & Discretion

• Handle confidential project information and legal documents with utmost professionalism
• Ensure secure management of contracts, property agreements, and sensitive company data

Office & HR Support

• Oversee office supply management and administrative support tasks
• Assist HR with onboarding, document management, and general coordination of team activities

• Bachelor's degree in Business Administration, Secretarial Studies, or a related field
• 5-7 years of experience in a similar executive support role (required)
• Previous experience in the property development or real estate industry (preferred)
• Strong command of Microsoft Office (Excel, Word, PowerPoint, Outlook)
• Excellent communication skills in English (Arabic is a plus)
• Proven ability to multitask and independently manage priorities
• High level of attention to detail, discretion, and professionalism