Receptionist, Administrative​/Clerical

Overview

Job Title:

Receptionist

Job Summary:

We are looking for a polished and customer-focused Receptionist to be the first point of contact for visitors, clients, and partners. The ideal candidate will create a welcoming and professional atmosphere at the front desk while managing administrative and clerical tasks efficiently. This role requires strong communication skills, attention to detail, and the ability to multitask in a fast-paced real estate office environment.

• Front Desk & Client Relations:
  Greet and welcome clients, guests, and visitors in a courteous and professional manner.
• Front Desk & Client Relations:
  Manage the reception area to ensure it is tidy, organized, and presentable at all times.
• Front Desk & Client Relations:
  Answer, screen, and forward incoming phone calls and inquiries to the appropriate departments.
• Front Desk & Client Relations:
  Provide accurate information to clients and visitors about projects, appointments, or services.
• Front Desk & Client Relations:
  Handle client check-ins for meetings, site tours, and events, ensuring a smooth experience.
• Administrative Support:
  Maintain daily visitor logs, appointment schedules, and meeting room bookings.
• Administrative Support:
  Assist in preparing and distributing correspondence, memos, and emails.
• Administrative Support:
  Coordinate with sales and administration teams for document deliveries, courier dispatches, and client packages.
• Administrative Support:
  Maintain office supplies, stationery, and pantry inventory; place orders as required.
• Administrative Support:
  Support HR and administrative teams with clerical tasks as needed.
• Communication & Coordination:
  Act as a liaison between departments to ensure timely communication and task completion.
• Communication & Coordination:
  Assist with scheduling and coordinating internal meetings, interviews, and team events.
• Communication & Coordination:
  Ensure all front-desk operations comply with company standards and protocols.
• Communication & Coordination:
  Handle incoming and outgoing mail, deliveries, and courier services efficiently.
• Customer
  
  Experience:
  
  Uphold a high standard of hospitality for all clients and visitors.
• Customer
  
  Experience:
  
  Maintain a positive and professional image representing the organization at all times.
• Customer
  
  Experience:
  
  Provide general administrative support to enhance client and guest satisfaction.

• Bachelors degree or diploma in Business Administration, Communications, or related field preferred.
• Minimum 13 years of experience as a receptionist, front desk officer, or administrative assistant (experience in real estate or property development is an advantage).
• Excellent verbal and written communication skills in English; additional languages are a plus.
• Strong interpersonal skills and a customer-oriented attitude.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Well-groomed, punctual, and professional in appearance and demeanor.
• Ability to multitask, prioritize, and manage time effectively.
• High level of discretion, reliability, and teamwork.

Based in Dubai, UAE.

Office-based role with regular interaction with clients, sales, and operations teams.

Standard working hours; occasional flexibility may be required during events or client visits.

Reports to the Office Manager / Administration Manager.

Apply now!