Office Manager

Orbitron

AI builds production-grade AI agentic systems for enterprises and recently raised $10M in seed funding while scaling across Dubai, Bengaluru, and Saudi Arabia.

Ready to keep things running smoothly as our Office Manager
? You'll handle daily ops like accounting administration, travel coordination, HR admin, and general office needs, ideal for hands-on team players who love getting things done.

• Gather and organize financial docs (invoices, receipts, reimbursements) for accountants.
• Proactively follow up on missing documents and track submissions.
• Coordinate travel bookings (flights, hotels) with agencies and employees.
• Handle new hire onboarding via Deel, including contracts and setup.
• Coordinate equipment delivery and access for Day 1 readiness.
• Update IT equipment inventory and track assignments/returns.
• Order and restock office supplies.
• Support ad-hoc operational tasks across finance, HR, and IT.
• Partner with internal teams and external vendors for smooth ops.
• Ensure all processes run efficiently in the background.

• Hands-on operational mindset with full task ownership.
• Proactive in follow-ups and stakeholder coordination.
• Highly organized with sharp attention to detail.
• Reliable, practical, and solution-oriented.
• Experience in office admin, operations, or similar roles.
• Basic knowledge of accounting docs (invoices, receipts).
• Familiarity with HR tools like Deel (a plus).
• Proficient in spreadsheets and shared docs.
• Strong written and verbal communication.
• Comfortable with multiple priorities and partners.

• Own end-to-end impact on mission-critical systems.
• Learn from battle-tested ex-EY partners and startup CTOs.
• Work with cutting-edge GenAI, Python, GCP, and more.
• Thrive in a hustle culture of ownership and learning.

Founded by former EY partners and ex-CTOs from Series B startups, our leaders have scaled massive orgs and delivered $1B+ enterprise projects. Join a no-ego team turning AI magic into real enterprise solutions.