Administrative Coordinator

Summary

The Admin Coordinator supports daily administrative activities across the office/site and ensures efficient coordination between departments, employees, vendors, and management. The role focuses on operational support, documentation, scheduling, and logistics.

• Provide administrative support to the office/site and relevant departments
• Manage correspondence, emails, phone calls, scheduling and meeting arrangements
• Handle travel bookings, accommodation, transportation, and logistics when required
• Maintain office supplies, inventory, filing systems, and equipment
• Assist in processing PRs, POs, invoices, contracts, and vendor coordination
• Support onboarding logistics for new employees (access cards, workstations, IT coordination, forms)
• Maintain accurate documentation, records, and reports
• Coordinate maintenance requests with facility/service vendors
• Assist with government paperwork and renewals in coordination with PRO/GRO
• Organize small internal events, workshops, and team activities
• Perform other admin-related duties as assigned by the Admin Manager or management

• Diploma or Bachelor’s degree in Business Administration or relevant field
• 2–5 years administrative experience
• Experience in construction, development, real estate or project-driven companies is an advantage
• Proficient in MS Office and basic documentation
• Strong coordination and organizational skills