Executive Assistant to Chief Executive Officer

Industry Preference: Banking sector experience is mandatory

Executive Support

• Manage the CTO’s daily calendar, appointments, and scheduling.
• Organize meetings, conferences, and internal/external engagements.
• Prepare agendas, minutes, and follow-up action plans.

Administrative Duties

• Draft, review, and manage correspondence, emails, memos, reports, and presentations.
• Maintain and organize confidential documents, files, and records.
• Coordinate travel arrangements, including itineraries, bookings, and logistics.

Office Coordination

• Liaise with department heads, vendors, partners, and other stakeholders on behalf of the CTO.
• Ensure smooth communication flow between the CTO’s office and various teams.
• Provide support in coordinating technology projects and departmental initiatives when required.

Operational Efficiency

• Track deadlines, submissions, and project progress for the CTO.
• Assist with documentation, procurement processing, and compliance-related tasks.
• Handle sensitive information with discretion and confidentiality.

• Minimum 7 years of experience as an Executive Secretary, Personal Assistant, or similar role.
• Mandatory: Experience in the banking or financial services sector.
• Excellent command of English (written & verbal). Additional languages are a plus.
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational skills with the ability to multitask and prioritize.
• Professional demeanor, integrity, and strong interpersonal skills.
• Ability to work under pressure and maintain confidentiality.
• Currently based in Dubai or willing to relocate immediately.