Administrative Manager

Summary:

The Admin Manager oversees all administrative operations across the business/site, ensuring smooth day-to-day support for management, projects, and staff. The role is responsible for developing processes, managing admin teams, and supporting company policies, office/facility operations, procurement, and coordination with external vendors/government entities.

• Manage and supervise the administrative team, assigning tasks and monitoring workload and performance
• Oversee overall office/facility operations including maintenance, space planning, office supplies, equipment and vendor management
• Coordinate administrative support for HR, finance, procurement, and project functions
• Develop and standardize internal administrative policies, procedures and workflows
• Review and approve admin-related purchase requests, contracts/agreements and renewals
• Handle government and regulatory requirements (e.g. trade licenses, visas, renewals) in coordination with PRO/GRO
• Support senior management in planning company events, meetings, travel, and logistics
• Manage document control processes for admin records, contracts, and service agreements
• Monitor budgets related to admin spending, cost control, and vendor performance
• Ensure compliance with workplace HSE and company standards across admin areas
• Act as escalation point for operational/admin challenges

• Bachelor’s degree in Business Administration or related field
• Minimum 6–10 years administrative experience including 3+ years in a supervisory/managerial role
• Strong communication, vendor management and coordination skills
• Proficient in MS Office, documentation, and reporting
• Ability to manage high volumes of operational tasks and multi-site activities