Business Support, Administrative Assistant

Business Support, Administrative Assistant page is loaded## Business Support, Administrative Assistant remote type:
On-site locations:
Dubai, AREtime type:
Full time posted on:
Posted Todayjob requisition :
REQ
482091
** JLL empowers you to shape a brighter way**.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  

Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
** Role / Mission
** Reporting directly to the Furniture Solutions department Director.

You will be the link between the purchase orders sent to suppliers and the logistics partner.

Your main tasks will be to ensure the administrative processing of sales orders and to make sure that they are complete and comply with our internal procedures. Amongst others, this includes managing, registering, and tracking orders, as well as communicating with the customers  (from order entry to delivery, billing, and payment of invoices).

Responsibilities include:

* placing purchase orders and ensuring the supplier has received them.
* Verification of all manufacturer order confirmations
* Meeting with project managers and coordination with the logistics to all project details are captured to ensure smooth running of delivery and installation.
* Financial closing of orders
* Register purchase orders
* Prepare delivery receipts, logistics books and procurement trackers.
* Onsite presents for project delivery and installation to ensure projects are running smoothly where required
* Update statistics and team sales reports
* if required, follow up on the validation of purchase orders & supplier invoices
* Customer invoicing
* Onboarding new suppliers and ensuring they comply to JLL standards
** Required qualities*
* • Organised and thorough
• Flexible and multi-disciplinary:
• Team spirit
• Be proactive
• Autonomous and able to take initiatives
• Have a keen sense of customer satisfaction
** Required skills
*** Perfect knowledge of the Office package.
* Good command of the English language (read, spoken, written),
* The command of Navision is a plus.
* Knowledge of the Furniture Industry with a minimum of 1 year experience is a plus.

Customer satisfaction is our priority, and we therefore encourage you to show your investment and thoroughness in all your activities.
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* Location:

** On-site –Dubai, AREIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
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