Administrative & Events Coordinator

Overview

Our client is due to celebrate their 100th birthday shortly and during this time they have become a pillar of the worldwide, scientific community. As one of the world’s professional geological societies, they foster scientific research to promote technology for the upstream energy industry and provide a network of communication for over 36,000 professionals, operating in 129 countries.

We are seeking an Administrative & Events Coordinator to manage workshops and conferences for the oil and gas industry within the GCC region. The successful individual will be involved at every level, from identifying the venue, managing the logistics of the event, marketing, maintaining the budget and payments to assisting with the technical programme. The individual is also the main line of contact between the Director and the graphic designer and printing companies, collating and organizing the marketing collateral and set-ups.

Additionally, the role will encompass all the day to day administrative requirements for the office. This includes organizing the office finances, dealing with memberships and general liaison with the organisations headquarters in the USA, as well as managing all the travel arrangements and scheduling for the Event Manager and Director.

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors. Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.

Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy. Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates.