Executive Assistant

The Executive Assistant provides high-level administrative support to senior leadership, ensuring smooth day-to-day operations, efficient communication, and strategic coordination. This role requires exceptional organizational skills, attention to detail, confidentiality, and the ability to anticipate needs in a fast-paced environment.

• Manage complex calendars, schedule meetings, and coordinate appointments.
• Organize domestic and international travel, including flights, accommodations, and itineraries.
• Prepare briefing materials, agendas, and follow-up notes for meetings.
• Draft, review, and manage correspondence, reports, and presentations.
• Handle confidential information with discretion and professionalism.
• Coordinate executive-level meetings, board sessions, and events.
• Track deadlines, priorities, and key deliverables on behalf of the executive.
• Maintain organized filing systems, both physical and digital.
• Process expense reports, invoices, and procurement requests.
• Serve as a primary point of contact between the executive and internal/external stakeholders.
• Conduct research, compile data, and prepare summaries or reports.
• Monitor project timelines and ensure tasks are completed on schedule.

Educational Qualifications and

Certifications:

Bachelor’s degree in Business Administration or related field

• Knowledge
  :
  • Knowledge of executive office operations and corporate protocols.
  • Understanding of business communication standards and confidentiality requirements.
  • Familiarity with financial institutions and corporate governance (preferred).
• Technical
  
  Skills:
  
  
  • Proficiency in Microsoft 365 (Outlook, Excel, Word, Teams, PowerPoint)
  • Strong digital organization skills and document management proficiency.
  • Ability to create professional presentations and reports.
  • Skilled in scheduling tools, video conferencing platforms, and travel management systems.
• Language
  
  Skills:
  
  
  • Fluency in English in verbal and written communication is essential; additional languages are highly desirable and will be considered.

• Experience:

  8–10 years of experience supporting senior executives in financial institutions

• Key Internal Contacts: HR & Finance
• Purpose of Interaction: Scheduling, communication flow, project follow-up, expense processing, compliance, staff arrangement
• Key External Contacts: Clients & Partners, Service Providers & Supervisor/ Manager
• Purpose of Interaction: Scheduling, communication on behalf of the executive, travel, procurement, event logistics, Group Chief Investment Officer