Admin Executive; HR, Accounts & Office Administration

Job Purpose

The Admin Executive will independently manage administrative operations, coordinate HR and basic accounts activities, handle company and employee-related renewals through relevant authority portals, manage invoicing and receivables follow-up, and ensure smooth and compliant office operations.

• Manage day-to-day office administration and ensure smooth operations.
• Handle office supplies, vendor coordination, service providers, and maintenance.
• Maintain organized records for company documents, contracts, and statutory files.
• Coordinate administrative requirements with management.

• Maintain employee personal files and HR documentation.
• Coordinate employee onboarding, offboarding, and internal HR processes.
• Track employee leave, attendance, and HR records.
• Coordinate payroll-related inputs with management or external consultants.

• Independently manage company-related renewals and submissions, including:
  • Trade license renewal
  • Establishment-related renewals
  • Other statutory and compliance requirements
• Handle employee visa applications, renewals, amendments, and cancellations through relevant authority portals.
• Liaise with free zone authorities, service providers, and government service centres as required.
• Ensure timely compliance with applicable regulations and deadlines. (MOHRE and GDRFA are not applicable)

• Prepare and issue customer invoices accurately and on time.
• Dispatch invoices to clients and maintain proper documentation.
• Follow up with customers on outstanding receivables and payments.
• Maintain basic invoicing and receivables trackers.
• Coordinate with internal accountants or finance teams as required.

• Bachelor’s degree in business administration, Commerce, HR, or a related field.
• 3–5 years of UAE experience in an Admin / Office Executive role.
• Hands‑on experience with company portals, visa processing, and renewals is preferred.
• Basic understanding of invoicing, receivables, and accounting coordination.
• Prior exposure to HR administrative functions.
• DMCC portal and free zone administration experience is preferred.

• Ability to work independently with minimal supervision.
• Strong organizational and follow-up skills.
• Good understanding of UAE administrative and compliance processes.
• Proficiency in MS Office (Excel, Word, Outlook).
• Clear communication skills in English (Arabic is an advantage).
• High attention to detail and deadline‑oriented approach.