Executive Assistant - Code

At Coconut 🥥, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins. Clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for top talent to fill the role below:

Role
:
Executive Assistant

Monthly Rate
: $650-750

Availability
: 20 hours/week

Time Zone
:
Dubai Time

To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form.

• Paid consultancy & advisory admin work (very high priority / ROI focus)
• Email & calendar management
• Structuring inbox and tagging or prioritizing ~10+ recurring key contacts, monitoring throughout the day (not just once daily)
• Flagging and chasing any unanswered or overdue emails or messages
• Preventing overlaps or conflicts in the client's calendar
• Meeting & board support
• Preparing agendas and meeting minutes
• Tracking and following up on action items
• Supporting board meetings (scheduling, materials, follow ups)
• Travel & logistics (high priority)
• Full ownership of travel arrangements (flights, hotels, car rentals)
• Handling complex Dubai based vendors
• Event registrations, venue coordination, logistics around conferences and trips
• Managing inbound requests from platforms like GLG and similar
• Handling manual booking systems (manually inputting availability, managing time zones)
• Researching similar platforms or opportunities to increase volume of paid calls
• Ensuring a predictable flow of 2 to 4+ paid calls per month so she earns herself back
• Events & conference management (priority #3)
• Researching relevant conferences or events in Dubai and beyond
• Registering and managing logistics around attendance
• Doing outreach to attendees or speakers and booking meetings around events
• Supporting speaking opportunities (coordinating with social media manager where needed)
• Consultancy, board, or thought-leadership support
• Offloading consultancy related admin and coordination (e.g., proposals, forms, platform profiles)
• Supporting board opportunities (adapting and maintaining Martin’s board profile, drafting applications)
• Supporting speaker opportunities (keeping profiles up to date, managing inbound offers and requirements)
• Personal and relocation tasks (mostly one off)
• Posting furniture or items for sale
• Coordinating marine shipping container and logistics for move to Dubai
• General errands research (e.g., podcast studio options, service providers in Dubai)
• Documentation & process support (nice to have but valuable)
• Creating IT or application user guides and click by click process documentation
• Documenting workflows so tasks don’t fall through the cracks
• General ownership & follow through
• Proactively tracking open loops and reminding Martin or Natalia about items that still need their action
• Acting as process owner who organizes them and ensures nothing gets forgotten

None listed explicitly, but listed above experiences are desirable.

• Exceptional proofreading and attention to detail
• Strong written and verbal English
• Highly organized and systematic
• Proactive problem solver
• Must catch mistakes, not create…