Administrative Assistant

Responsibilities

• Personal Assistant to the CEO which may include non-office related tasks/duties.
• Administrative assistant duties and responsibilities include booking travel arrangements, ordering office supplies, maintaining filing system, book conference calls/rooms/hotels etc., coordinating office procedures, data entry duties, handling Petty cash.
• Accounts payable, asset management
• Organizing and maintaining local personnel records
• Applying for local/regional travel visas and work permits
• Customer Credit Control Assistance Assist in the preparation of regularly scheduled reports and to handle sensitive information in a confidential manner.
• Managing statutory license renewals, including trade license and establishment card
• Organize and schedule appointments and meetings.
• Coordinating import/export shipments and managing associated paperwork
• Produce and distribute correspondence memos, letters, faxes, and forms.
• Submit and reconcile expense reports.
• Ensure operation of equipment by completing preventive maintenance requirements, repairs, evaluating new equipment and maintaining asset inventories
• Managing statutory license renewals, including trade license and establishment card
• Supports managers and employees through a variety of tasks related to organization and communication.
• Familiar with a variety of the field's concepts, practices, and procedures.
• May involve indirect reporting to other CXO positions and activities may be spread across departments (e.g., Sales, HR, Finance, etc.)

• At least 4 years of working experience in an office administrative assistant role or and in a related area.
• At least bachelor’s degree
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work.
• Ability to effectively communicate via phone, email, and instant messaging.
• Attention to details and problem-solving skills.
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office or HRM (Zoho People)