Executive Secretary - Arabic Speaker

To ensure the efficient operation of the executive office by streamlining communication, supporting senior leadership decision‑making, and aligning activities with organizational priorities through effective coordination with executive leadership.

• Assist in tracking the implementation of Board resolutions, government directives, and corporate governance requirements in coordination with relevant stakeholders, ensuring alignment with policies and regulatory standards.
• Adhere to departmental policies, processes, and standard operating procedures to maintain compliance and governance consistency.
• Handle sensitive and confidential information with the highest level of discretion to protect organizational interests.

• Manage daily schedules, appointments, and travel arrangements for executive leadership and the Senior Director to ensure effective coordination.
• Draft, review, and manage correspondence, reports, and presentations in line with governance standards, ensuring timely follow‑ups.
• Attend internal meetings, document discussions, prepare minutes, and submit them for review.
• Organize and distribute meeting materials, including agendas and supporting documents.
• Circulate meeting minutes highlighting key decisions, action items, and responsibilities, and follow up on execution.
• Provide administrative support, including filing official documents and maintaining confidential records.
• Keep the Senior Director informed of significant updates, regulatory changes, and best practices.
• Consolidate board‑level or executive materials provided by relevant secretariat functions for leadership review.

• Provide administrative and logistical support for special projects, including progress tracking, performance monitoring, and timely reporting.
• Provide ad‑hoc support for strategic, government excellence, or cross‑functional initiatives as required.

• Prepare and review strategic briefings, reports, and presentations to support executive decision‑making.
• Maintain accurate records of executive meetings, resolutions, and official disclosures.
• Coordinate with internal and external stakeholders to support key initiatives and ensure regulatory compliance.

• Facilitate effective communication between executive leadership and internal stakeholders to ensure alignment with strategic objectives.
• Support communication with regulatory bodies and external stakeholders to ensure timely submission of reports and compliance documentation.
• Work closely with internal teams to monitor project progress and provide updates on critical initiatives.
• Assist in tracking governance and compliance activities to ensure adherence to organizational standards.
• Respond to stakeholder inquiries with accurate and timely information.

• Ensure timely dissemination of executive decisions to relevant stakeholders.
• Prepare progress reports highlighting key achievements, challenges, and areas requiring attention.

• Perform any additional duties related to the role as assigned by the line manager.

• Acts in line with approved policies, procedures, and superior instructions.
• Provides recommendations on policies and procedures at a functional level.

• Bachelor’s degree in Business Administration, Corporate Governance, or a related field.

• 5–7 years of experience in a senior executive support role within a large organization, with proven exposure to corporate governance, strategic initiatives, and high‑level stakeholder communications.