Administration Officer

Overview

To support the business development administrative operations by preparing, organizing, and maintaining all corporate documents required for client registrations, pre-qualifications and vendor approvals. The role ensures Innovo Infrastructure’s documentation is always accurate, updated, and aligned with internal standards and client requirements, supporting the Business Development function in delivering timely and complete submissions.

• Prepare, update, and complete pre-qualification forms for clients, consultants, and developers.
• Manage vendor registration processes across government and private portals (DM, RTA, MOEI, ADM, etc.).
• Coordinate with internal departments to gather required documents such as trade license, MOEI, ISO, ICV, financials, AECB score, manpower reports, and project references.
• Maintain an organized digital archive of all company certificates and compliance documents.
• Track expiry dates and ensure timely renewal of key documents (trade license, ISO, chamber certificate, insurances, etc.).
• Create document indexes, naming structures, and submission folders for PQQs and tenders.
• Liaise with HSE, QA/QC, Projects, Finance, Procurement, and HR to collect updated documents when needed.
• Keep updated logs for pre-qualification forms, vendor portals, and submissions.
• Assist in preparing presentations, capability statements, and marketing materials required by BD.
• Maintain an updated database of company achievements, project lists, and corporate documents.
• Support BD Executive in organizing files, folders, and submission structures.

• Bachelor’s Degree in Business Administration, Engineering, or a related field (preferred).
• 2–4 years of experience in documentation coordination, pre-qualification, or BD administrative roles preferably in construction.
• Strong proficiency in MS Office (Word, Excel, PowerPoint).
• Knowledge of UAE authority portals (DM, RTA, MOEI, ADM, ENOC, etc.) is an advantage.
• Excellent organizational, documentation, and time-management skills.
• Strong communication and follow-up abilities.
• Ability to work under pressure and handle multiple submissions simultaneously.