Office Administrator

Company Description

Sandisk understands how people and businesses consume data and we relentlessly innovate to deliver solutions that enable today’s needs and tomorrow’s next big ideas. With a rich history of groundbreaking innovations in Flash and advanced memory technologies, our solutions have become the beating heart of the digital world we’re living in and that we have the power to shape. Sandisk meets people and businesses at the intersection of their aspirations and the moment, enabling them to keep moving and pushing possibility forward.

We do this through the balance of our powerhouse manufacturing capabilities and our industry-leading portfolio of products that are recognized globally for innovation, performance and quality. Sandisk has two facilities recognized by the World Economic Forum as part of the Global Lighthouse Network for advanced 4IR innovations. These facilities were also recognized as Sustainability Lighthouses for breakthroughs in efficient operations.

With our global reach, we ensure the global supply chain has access to the Flash memory it needs to keep our world moving forward.

• Oversee and manage office lease agreements and license renewal processes for DAFZA and JAFZA offices
• Maintain and regularly update records such as PO Box renewal yearly
• Office parking allocations, and renewal yearly and liaise with DAFZA authorities for updates or reassignments
• Coordinate with vendors and service providers for routine maintenance, including office cleaning, pest control, plant care, and other facility services
• Manage facility repairs and maintenance requests, liaising with building management for any premises-related issues or escalations
• Coordinate insurance renewals (office, assets, liability) in collaboration with the internal US insurance team
• Oversee utilities management, including Etisalat accounts, Wi-Fi subscriptions, UPS systems, and ensure operational efficiency
• Handle procurement of office supplies, IT equipment, stationery, and pantry/grocery items, ensuring adequate inventory control and vendor cost efficiency
• Administer courier and shipment services (local and international) through UPS, Aramex, and other approved service providers, maintaining shipment logs and cost tracking

• Manage and ensure timely renewal of trade licenses for DAFZA and JAFZA entities.
• Coordinate with relevant authorities for obtaining and renewing tax residency certificates, brand registration certificates, Dubai Chamber, and Dubai Customs documents
• Maintain close coordination with internal departments (Finance, Logistics, HR, IT) to ensure adherence to local compliance and regulatory requirements
• Administer Dubai Trade Portal access, maintaining updated importer/exporter codes and user credentials
• Serve as the primary contact for Importer Code updates with Agility, ensuring alignment and coordination with the operations and logistics teams

• Manage all day-to-day correspondence, inquiries, and internal/external communications.
• Draft, review, and issue official letters and documentation, including but not limited to:
  • Clearance letters for DAFZA Security
  • NOC letters for internal or customer branding
  • Visa support letters and employee-related documentation
• Maintain proper document control and filing systems (digital and physical), ensuring accessibility and confidentiality.

• Process office-related invoices, ensuring accuracy and compliance with company procurement and finance policies; coordinate with the Accounts Payable team for timely payments.
• Manage petty cash and P-card transactions, maintaining proper documentation, approvals, and monthly reconciliation reports.
• Administer the DAFZA and JAFZA wallets, monitor expenses, and prepare monthly expenditure reports for submission to the Finance/AP department.
• Support in budget tracking and cost optimization initiatives related to office and facility operations.

• Maintain up-to-date employee personnel files in line with UAE Labour Law, ensuring all documents are securely stored and accessible to authorized…