Office Coordinator

Role Overview

The Office Coordinator will provide essential administrative, coordination, and operational support to the Hospitality division. This is a pivotal role within a small, fast‑paced team, requiring a highly organized, proactive individual who can manage multiple priorities, support senior stakeholders, and help ensure the smooth day‑to‑day running of the department.

The role will act as the central point of coordination across internal teams and external partners, supporting hospitality development, F&B initiatives, and operational planning.

• Administrative & Office Support
• Provide comprehensive administrative support to the Hospitality leadership team, including calendar management, meeting coordination, and document preparation.
• Manage correspondence, filing systems, and document control for hospitality and F&B‑related materials.
• Prepare presentations, reports, trackers, and meeting minutes as required.
• Coordination & Team Support
• Act as the main point of contact for the Hospitality division, liaising with internal departments such as Development, Finance, Design, Legal, and Procurement.
• Coordinate with external consultants, operators, designers, and advisors to support project workflows.
• Assist with the organization of workshops, site visits, and stakeholder meetings.
• Project & Operational Assistance
• Support hospitality and F&B projects by maintaining trackers, timelines, and action logs.
• Assist with budget tracking, invoice processing, and follow‑ups in coordination with Finance.
• Help manage contracts, proposals, NDAs, and consultant documentation.
• General Office Management
• Support day‑to‑day office operations for the Hospitality team, including office supplies, systems access, and onboarding of new team members.
• Ensure hospitality team processes are followed and continuously improved where possible.
• Handle ad hoc tasks and requests to support the wider division as needed.

• 3–6 years’ experience in an Office Coordinator, Executive Assistant, or Administrative role, ideally within hospitality, real estate, development, or a corporate environment.
• Strong organizational and multitasking skills, with excellent attention to detail.
• Confident communicator with the ability to engage professionally with senior stakeholders.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Documentation Management Systems.
• Ability to work independently in a small team environment.

• Experience with in hospitality, F&B, real estate development, or mixed‑use projects.
• Familiarity with consultant coordination and basic project support.

Interested candidates are encouraged to apply. Given the competitive nature of the industry, early application is recommended.

This role offers an exciting opportunity to contribute to the development of landmark projects.