Administrative Executive

Company Overview

At Manzil Asset Management, we redefine the real estate landscape through a holistic, integrated approach to property investment and management. At the heart of Dubai’s dynamic market, we offer a suite of tailored real estate services designed to cater to every aspect of an investor’s journey.

As an Admin Executive
, you will provide day-to-day administrative support to ensure smooth internal operations across departments. You’ll handle documentation, office coordination, data entry, and internal communication — acting as a key support function in a high-growth, fast-paced environment.

• Bachelor’s degree in business,
  Business Administration
  , or a related field (preferred).
• 2 – 4 years of relevant experience in administrative roles, preferably in real estate or service-based industries.

• Prepare, review, and manage tenancy contracts, leasing agreements, renewals, and addendums in line with DLD regulations.
• Maintain up-to-date documentation for Ejari registrations, tenancy renewals, title deeds, Oqood, and other RERA/DLD processes.
• Coordinate and track lease payments, deposits, and rental cheques with finance/admin.
• Manage a digital and physical filing system for all properties under management — including ownership documents, NOCs, utility accounts, and service charges.
• Liaise with agents, property managers, and clients to ensure timely documentation and updates.
• Coordinate with PROs for DLD transactions, approvals, and licensing submissions.
• Track lease expiries, follow-up schedules, and keep renewal reminders updated.
• Support brokers with listing paperwork, RERA forms (A/B), Form F, and marketing documentation.
• Handle backend documentation for property onboarding, sales, transfers, and handovers.
• Manage inventory tracking, insurance renewals, AMC documents, and handover packs for homeowners and tenants.
• Assist with admin tasks related to brokerage commissions, contract signatures, and CRM updates.
• Coordinate with internal teams for meetings, reporting, and operational alignment.

• Strong understanding of Dubai real estate documentation processes:
  Ejari, DLD, Oqood, title deeds, leasing contracts
  .
• Familiarity with RERA Forms (A/B/F) and leasing/sales workflows.
• Excellent written and verbal communication skills in English.
• Highly organized with strong attention to detail.
• Proficient in MS Office, Google Workspace, and CRM systems (knowledge of Property Finder, CRM, or Dubizzle backends is a plus).
• Ability to multitask, prioritize, and work under pressure in a fast-paced environment.
• Trustworthy, reliable, and capable of handling confidential information.