Office Services Executive - Finance - Retail

Office Services Executive - Finance - Retail About Us

At Al Tayer Insignia, your career is more than a job — it’s a journey into the heart of luxury retail. For over 40 years, we’ve partnered with the world’s most iconic brands, creating award-winning retail experiences across our boutiques, department stores, and leading online platforms. With stores and outlets across the GCC and a truly seamless omnichannel presence, we bring style, innovation, and heritage together.

Here, you’ll join a diverse, customer obsessed, passionate team that celebrates creativity, values individuality, and empowers you to grow. Join us on our journey, reimagining fashion and redefining the meaning of luxury in the region.

Join the region’s leading luxury retail powerhouse.

Al Tayer Insignia represents some of the world’s most iconic luxury brands across fashion, jewellery, home, beauty, and lifestyle. Our portfolio includes Bloomingdale’s, Harvey Nichols, Armani, Gymshark, SKIMS, The White Company and many more. As we continue to expand our footprint, we are looking for a highly organized and polished Office Services Executive & Personal Assistant to support our VP and wider department.

In this pivotal role, you will provide comprehensive administrative and office services support to the VP and the department. You will manage day‑to‑day operations, coordinate communication, oversee documentation, and ensure seamless execution of meetings, travel, and departmental activities.

Key Responsibilities:

• Deliver full secretarial and administrative support, including handling calls, drafting correspondence, and liaising with suppliers and customers
• Arrange complete travel itineraries, including ticketing, hotel bookings, and scheduling with international partners
• Support departmental needs such as preparing official correspondence, consolidating information, and organizing meetings
• Coordinate appointments and meetings across offices, ensuring timely completion of signatures, applications, and customer‑related matters
• Manage customer interactions with professionalism, addressing queries and routing issues to relevant teams
• Ensure efficient handling of calls, emails, and faxes, providing accurate information or directing inquiries appropriately
• Maintain an organized documentation system for easy storage and retrieval of records and databases
• Prepare general correspondence and memos, including independent drafting when required
• Oversee printing and stationery requisitions, and liaise with suppliers for consumables
• Monitor department attendance and ensure appropriate access is granted
• Manage meeting rooms, reception resources, and other location‑specific requirements
• Coordinate company and department events, including annual and quarterly planning meetings

We are looking for someone who brings professionalism, poise, and exceptional organizational capability.

You should have:

• Excellent communication and interpersonal skills
• Strong experience in calendar management
• High attention to detail and the ability to multitask effectively
• Highly proficient computer literacy
• A well‑groomed, pleasant, and polished presence
• Experience working in a multicultural environment
• Planning team building and engagement activities