Admin​/Receptionist

Maddox Pharma Swiss is seeking a professional and highly organized Admin / Receptionist to serve as the first point of contact for visitors and to provide comprehensive administrative support to office operations in its Dubai office. The successful candidate will ensure a welcoming front-office environment while supporting internal departments with daily administrative tasks.

• Receive and welcome visitors, clients, and business partners in a courteous and professional manner.
• Answer, screen, and direct incoming telephone calls and emails efficiently.
• Manage meeting room schedules and coordinate internal and external meetings.
• Handle incoming and outgoing correspondence, deliveries, and courier services.
• Maintain accurate filing systems, office records, and documentation.
• Provide administrative support to HR, Finance, and other departments as required.
• Manage office supplies, inventory, and coordinate with vendors and service providers.
• Assist with travel arrangements, scheduling of appointments, and calendar management.
• Ensure reception and office areas are consistently clean, organized, and presentable.
• Adhere to company policies, procedures, and professional standards at all times.

• Diploma or Bachelor’s degree in Business Administration or a related field is preferred.
• Minimum of 1–3 years of experience in an administrative or receptionist role; experience within a pharmaceutical or corporate environment is an advantage.
• Excellent verbal and written communication skills in English and Arabic.
• Strong organizational, time‑management, and multitasking abilities.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook).
• Professional appearance, positive attitude, and strong interpersonal skills.
• Ability to work independently and handle confidential information with discretion.