Receptionist, Administrative​/Clerical

Receptionist - UAE

To ensure the front desk welcomes guests positively (both face to face and switchboard) and executes all administrative tasks to the highest quality standards.

• Receives, welcomes and books visitors as soon as they arrive at the office and maintains office security by following safety procedures and controlling access via the reception desk (monitor log book).
• Ensure all visitors are appropriately signed in and are aware of health and safety issues (such as fire assembly point).
• Directs visitors to the appropriate person or department.
• Accepts delivery of documentation/parcels and advises addressee and coordinates documentation/parcels out of the office.
• Maintains the reception area, ensuring it is kept in a clean and tidy condition. Report any maintenance work to the concern department.
• Answer, screen and forward incoming phone calls and maintains employee contact details.
• Takes and passes on messages. Determines when something is urgent and expedites a response.
• Performs clerical tasks such as hotel and travel bookings, copy typing, and visa data.
• Maintains office and pantry supplies. Order front office supplies and keep inventory of stock.
• Update calendars and schedule meetings as required. Manage internal room bookings.
• Perform other clerical duties such as filing, photocopying, transcribing, typing.

• High School Certificates/Diploma
• Proficiency in both verbal and written English

• Minimum 2 year’s receptionist experience
• Proficiency in Microsoft Office suite.
• Hands‑on experience with office equipment.
• Professional attitude and appearance.
• Solid written and verbal communication skills.
• Excellent organisational skills and the ability to prioritise tasks.
• Fantastic customer service skills.