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Executive Assistant to CEO
Job in
Dubai, Dubai, UAE/Dubai
Listed on 2026-03-07
Listing for:
InZone
Full Time
position Listed on 2026-03-07
Job specializations:
-
Administrative/Clerical
Virtual Assistant/ Remote Admin, Office Administrator/ Coordinator, Business Administration, Administrative Management -
Business
Office Administrator/ Coordinator, Business Administration, Administrative Management
Job Description & How to Apply Below
- We are seeking a highly professional and proactive Executive Assistant to provide comprehensive administrative and strategic support to the CEO.
- This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.
- The Executive Assistant will act as a key liaison between the CEO and internal/external stakeholders, vendors, and partners, ensuring seamless coordination of business activities while upholding the highest standards of professionalism and confidentiality.
- Manage and optimize the CEO’s calendar, including meetings, appointments, and shifting priorities.
- Organize and manage podcast schedules, speaking engagements, and executive appearances.
- Prepare meeting agendas, presentations, briefing notes, and track action items.
- Screen and prioritize communications on behalf of the CEO.
- Communicate professionally with external stakeholders, partners, and service providers.
- Act as the primary liaison between the CEO and internal departments.
- Negotiate timelines, coordinate deliverables, and ensure quality standards are met.
- Plan, organize, and execute corporate events, executive meetings, and external engagements.
- Coordinate venues, vendors, logistics, guest lists, and on-site execution.
- Monitor deadlines and proactively ensure the timely completion of tasks.
- Provide personal administrative support to the CEO, including coordinating appointments and time-sensitive matters, while upholding strict professional boundaries and confidentiality.
- Minimum 4+ years of experience in a similar Executive Assistant.
- Strong understanding of UAE business practices and vendor coordination.
- Excellent written and verbal communication skills.
- Strong stakeholder and relationship management abilities.
- High level of integrity, professionalism, and discretion.
- Advanced organizational and time-management skills.
- Proficiency in Microsoft Office and scheduling tools.
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