About the job [Oli Oli® Dubai] Admin and Compliance Officer
Position: Administrative & Compliance Officer
Department: Finance
Reporting to: Assistant Finance Manager
Location: Dubai, UAE
Salary Range: AED 5,000 – 7,000 per month (depending on experience and capability)
EXECUTIVE SUMMARYJoin an amazing group of people at Oli Oli® and help their mission to deliver exciting, joyful, differentiated, world‑class, and incredibly fun experiences to children that nurture their innate sense of curiosity and exploration.
Oli Oli® (means joy in the Hawaiian language) is a multiple award‑winning contemporary childrens museum that opened to rave reviews in 2017. Founded by a group of parents who are passionate about open‑ended non‑judgmental play, Oli Oli® entails 8 interactive galleries comprising over 45 hands‑on exhibits.
The awesome team at Oli Oli® comes from over 19 countries including United States, Scotland, Switzerland, Colombia, India, Philippines, South Africa, Zimbabwe, Pakistan, Latvia, and Iran. Find out more information about Oli Oli® oli.ae or
POSITION OVERVIEWAs Oli Oli® continues to expand, we are strengthening our administrative and compliance foundation to support growth. The Administrative & Compliance Officer will independently manage and execute administrative functions across HR administration, corporate compliance, and structured office operations.
This role requires a highly organized and proactive professional who takes ownership of systems, ensures deadlines are never missed, and maintains accurate, audit‑ready documentation at all times. This is a systems and accountability role, not a passive support function.
The role provides structured mentorship within the Finance function and exposure to senior leadership initiatives as part of ongoing organizational development.
KEY DUTIES AND RESPONSIBILITIES HR Administration- Coordinate onboarding and offboarding documentation and processes
- Maintain complete and accurate employee files (MOHRE, visas, contracts, insurance)
- Liaise with PRO and insurance providers for documentation and renewals
- Support payroll processes through accurate attendance tracking and HRMS data
- Ensure HR records are compliant and audit‑ready at all times
- Maintain master tracker for licenses, renewals, insurance policies, and regulatory deadlines
- Ensure no license, insurance, or regulatory deadline lapses
- Maintain organized repository of corporate documents
- Track vendor contracts and renewal timelines
- Implement structured reminder systems for critical renewals
- Manage structured documentation and filing systems
- Support petty cash tracking and invoice processing
- Coordinate internal administrative communication
- Support cross‑department administrative requirements
- Assist in improving and standardizing administrative processes
- Strong structured thinking ability
- High level of accuracy and attention to detail
- Proactive and self‑motivated with strong ownership mindset
- Strong organizational and time management skills
- Ability to handle sensitive and confidential information
- Excellent written and verbal communication skills
- Calm and composed under deadlines
- Bachelors degree in Business Administration, Finance, HR, or related field
- 0–3 years experience in administration, HR support, or operations support
- Familiarity with Microsoft 365 tools
- Willingness to learn UAE HR, MOHRE, and compliance processes
- Experience in procurement or corporate administration is an advantage but not mandatory. Training and mentorship will be provided.
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