Executive Assistant; Female - 5-Star Hotel Group

We are seeking a highly poised, professional, and proactive Executive Assistant (Female) to support the Senior Leadership team of a prestigious 5‑Star Hotel Group in Dubai. In this high‑profile role, you will act as the primary gatekeeper and representative for the executive office. You will manage the intricate balance of high‑level administrative tasks and luxury hospitality management, ensuring that operations at the executive level are as seamless as the guest experience on the property.

• Complex Calendar Management:
  Coordinate high‑priority meetings, VIP site visits, and international travel itineraries across multiple time zones.

• Gatekeeping & Liaison:
  Manage all incoming communications, filtering inquiries and acting as a bridge between the Executive Office, Department Heads, and external stakeholders.

• Meeting Governance:
  Attend executive board meetings to record minutes, track action items, and follow up on progress to ensure deadlines are met.

• VIP Guest Relations:
  Assist in the coordination of high-net-worth (HNW) guests and government officials, ensuring all protocol and Royal Service standards are upheld.

• Document Control:
  Draft professional correspondence, create high‑impact Board presentations, and manage sensitive, confidential corporate contracts.

• Event Coordination:
  Oversee the planning of executive retreats, internal town halls, and high‑level stakeholder dinners.

• Experience:
  
  5+ years of experience as an EA or PA, with at least 2 years within a Luxury Hospitality (5‑Star) or Corporate Real Estate environment in the UAE.

• Communication:
  Flawless verbal and written English. The ability to speak Arabic, French, or Russian is highly advantageous for this global hospitality group.

• Presentation:
  Impeccable professional grooming and a demeanour that reflects the standards of a world‑class 5‑star brand.

• Organizational Mastery:
  Ability to multitask under pressure in a fast‑paced, 24/7 hospitality environment.

• Discretion:
  Absolute commitment to maintaining the confidentiality of sensitive commercial and personal data.

• Software:
  Mastery of the Microsoft Office Suite (specifically Outlook, PowerPoint, and Excel).

• Systems:
  Familiarity with hotel management systems (e.g., Opera) is a plus but not mandatory.

• Digital Tools:
  Proficiency in travel management platforms and digital signature tools (Docu Sign/Adobe Sign).

• Location:
  
  Dubai, UAE (Primary Hotel Location/Corporate Office).

• Schedule:
  
  Full‑Time (Standard office hours, with occasional flexibility required during peak season or major events).

• Compensation:
  Competitive monthly salary (Tax‑Free) + Performance‑based bonus.

• Benefits:

  • Residence Visa:
    Full sponsorship provided by the Hotel Group.

  • Housing:
    Executive housing allowance or provided luxury accommodation.

  • Transportation:
    Provided transport or monthly allowance.

  • Hospitality Perks:
    Duty meals, laundry service, and global discount rates across the hotel groups properties.

  • Insurance:
    Comprehensive premium health insurance.

This role is specifically designated for a Female candidate to align with specific executive requirements and cultural protocols associated with the current leadership office and VIP household interactions.