Executive Assistant

Job in Dubai, Dubai, UAE/Dubai

Listing for: Caliberly

Full Time position
Listed on 2026-05-25

Job specializations:

Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Virtual Assistant/ Remote Admin, Administrative Management

Salary/Wage Range or Industry Benchmark: 60000 - 120000 AED Yearly AED 60000.00 120000.00 YEAR

Job Title: Executive Assistant

Location: Dubai, UAE

Reporting: C-suite Level Executive

Experience: 08-12 years

Budget: 8,000 - 10,000 AED

Key Responsibilities:

CEO Support: Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics.

Team Coordination: Facilitate communication with the internal teams, coordinate Executive Team meetings and conferences, and serve as a liaison between the CEO and staff.

Office Management: Oversee office services, manage vendors and supplies, ensure efficient IT systems operation, and supervise IT consultants.

Event & Guest Management: Provide event support, hospitality, and create a welcoming environment for guests.

Administrative Duties: Manage inquiries, process daily mail, handle petty cash, and reimbursements.

Relationship Building: Build and maintain long-lasting internal and external relationships.

Assisting with Presentation Preparation: Assist in preparing presentations as needed.

Additional Tasks: Manage other projects and duties as needed to support the organization's success.

Qualifications & Skills:

8 - 10 years of experience as a proven Executive Assistant, Personal Assistant, or in a similar role supporting senior-level executives.

Strong written and verbal communication skills with a professional demeanor.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.

Excellent communication, presentation, and report-writing skills.

High level of discretion and confidentiality when handling sensitive information.

Experience in overseeing budgets and expenses.

Experience in developing internal processes and filing systems.

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