Document Controller - UAEN

Job Purpose

The incumbent will be responsible for effective and efficient document control of all engineering documents. The incumbent will also be responsible for data gathering, file management, report consolidation and other cross‑department support activities.

• Responsible for the maintenance and continual improvement of the existing Document Control Management System as per ISO Standard.
• Monitor the document control requirements and recommend improvements to the system where necessary.
• Handle daily document control activities, including distribution, maintaining electronic folders and directories, tracking, and retrieval of documents and drawings.
• Prepare drawings, computer graphics, and other technical submissions as instructed by the Head of Business Development or other managers in charge.
• Expedite the return of documents and receipt of approval or comments within the required time frame from internal or external parties.
• Follow up with internal and external stakeholders to build tender submission documents.
• Manage related processes in a timely manner.
• Manage all office and site sales and project documents and drawings.
• Fill all project documents with the correct sequence.
• Maintain, record, and control the engineering library of relevant procedures, codes, standards, and specifications within the secure document control area.
• Ensure all documents are issued with the transmittal system.
• Ensure the standard document control function is strictly adhered to with regard to document tracking and distribution.

• Academic
  
  Qualifications:
  
  Bachelor’s degree in business, accounting, computer science, general studies, English, management, engineering, or a related accredited discipline. Associate vocational or technical degrees will also be considered.
• Work Experience: Minimum 3 to 5 years of relevant experience in the industry, of which 0 to 1 years of supervisory experience is desired.