Administrative & Logistics Coordinator

Since 1993, Italian Style General Trading LLC has specialized in importing premium Italian gourmet ingredients and beverages to the UAE and MENA region. Partnering directly with Italy's top producers, including family-run farms and master artisans, we provide authentic products that bring the essence of Italian culinary heritage to our clients. Serving luxury hotels, fine dining establishments, gourmet retailers, and private chefs, we are a trusted partner in delivering exceptional quality and tailored solutions.

Our flagship brands, including MIKAH Coffee, Moonbird coconut water, Legu, IP Industrie, Maraska and Parma Gourmet, represent unparalleled excellence in Italian craftsmanship.

Role Description

We are seeking a skilled, organized, and proactive Administrative Coordinator to join our growing team in Dubai.

Key Responsibilities:

• Manage daily administrative and back-office operations

• Prepare and process orders for suppliers, clients, and branches

• Support procurement activities and coordination

• Liaise with suppliers, branches, and internal departments

• Coordinate with freight forwarders for international shipments

• Perform data entry, filing, and document management

• Follow up on operational tasks and communications

• Handle HR administrative tasks, including employee lifecycle documentation, onboarding support, staff scheduling, timesheets, and leave record management

• Coordinate and monitor supply chain operations

• Maintain accurate inventory and order records

• Ensure compliance with company policies and regulations

Qualifications:

• Applicant must be graduated with Bachelors degree

• Strong communication and organizational skills

• Proficiency in Microsoft Office (Excel, Word, Outlook)

• High attention to detail and accuracy

• Ability to multitask and work under pressure

• Proficient in Quickbooks

• Previous experience in F&B or retail is a must

• Fluency in English is required; proficiency in Italian or Arabic is advantageous.

Requirements:

• Strong skills in Communication and Customer Service to interact professionally with clients, vendors, and colleagues.
• Proficiency in Administrative Assistance and Organization Skills to handle scheduling, documents, and office management.
• Basic understanding of Finance to assist with invoicing, budgeting, and financial records management.
• Excellent time management and multitasking abilities to handle multiple responsibilities in a dynamic environment.
• Proficiency in Microsoft Office Suite and other productivity tools.
• Work experience in trading, logistics, or a related industry is a plus.

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